Office Manager

Job Purpose

This position is responsible for delivering high-level executive and administrative assistance to the CEO and keeping the CEO Office running smoothly and efficiently. It also serves as a coordination hub for interactions with internal and external stakeholders, including the Private Office of ilmi’s Chairwoman, ensuring communication is clear, priorities are aligned, and all matters are handled with discretion and in line with company governance, policies, and procedures.

Key Responsibilities

• Serve as the main contact for stakeholders who need access to the CEO, including the Private Office of ilmi’s Chairwoman, while reviewing, assessing, and ranking requests based on strategic fit and time sensitivity.
• Provide end-to-end executive support such as managing the calendar, arranging meetings, handling correspondence, coordinating travel, and preparing reports and briefing materials so the CEO can focus on leadership priorities.
• Work with department heads and other stakeholders to monitor CEO instructions, follow up on progress, and ensure action items are completed on time across the organization.
• Plan and support senior-level meetings by preparing agendas, assembling briefing packs, compiling background materials, recording minutes, and sharing decisions and follow-up points promptly and clearly.
• Spot and resolve operational challenges in the CEO Office early so daily operations remain efficient and uninterrupted.
• Maintain well-organized, secure, and confidential digital and physical records in line with internal policies, document control requirements, and governance standards.
• Provide support to the CEO during meetings, conferences, and formal engagements when needed, ensuring accurate note-taking, message alignment, and structured follow-up.

Qualifications, Experience & Skills

• Bachelor’s degree in Business Administration, Management, Public Administration, Organizational Leadership, or a closely related discipline.
• More than 7 years of experience in executive office management, senior leadership support, or corporate administration.
• Strong background in supporting C-suite leaders, board members, or senior stakeholders in demanding, fast-moving organizations.
• Excellent abilities in organization, stakeholder handling, communication, and prioritization.
• Demonstrated experience managing confidential information, coordinating executive-level meetings, preparing reports and briefing documents, and tracking strategic action plans.

Additional Information

Location: Riyadh, Saudi Arabia. Employment type: full-time, onsite.

No stipend or salary amount was specified in the source.