Human Resource Executive

About the Company

Philocaly Spaces operates in the construction and furniture space, delivering dependable construction services and premium furniture manufacturing for residential, commercial, and institutional requirements. The company emphasizes workmanship, innovation, customer focus, and consistent quality across projects and products.

Role Overview

The Human Resource Executive will own a broad range of HR functions, from hiring and onboarding to statutory compliance, industrial relations, payroll coordination, performance management, and employee lifecycle administration. The position supports teams across the office, factory, and construction sites while helping maintain legal compliance and a positive employee environment.

Recruitment and Onboarding

• Run the complete hiring process for staff, engineers, supervisors, factory workers, and site-based employees.
• Attract talent through job portals, consultants, referrals, campus hiring, and local recruitment networks.
• Arrange and coordinate interviews with the relevant hiring managers.
• Prepare and issue offer letters, appointment letters, and other employment-related documents.
• Conduct induction sessions and support smooth onboarding for new joiners.
• Keep hiring MIS and recruitment status reports updated.

Statutory Compliance

• Oversee employee registration and updates under PF and ESIC on time.
• Coordinate monthly PF and ESIC contributions along with related filings.
• Manage UAN creation, KYC corrections, transfers, withdrawals, nominations, and employee support queries.
• Help employees with ESIC registration, claims, and benefit-related matters.
• Maintain statutory registers and records in line with labour law requirements.
• Work with payroll teams, consultants, and government departments to keep compliance in order.
• Support compliance under laws such as the Factories Act, Shops & Establishments Act, Contract Labour Act, Payment of Wages Act, Minimum Wages Act, Bonus Act, Gratuity Act, and other applicable regulations.

Performance Management

• Coordinate appraisal processes across departments.
• Track goal setting, mid-year reviews, and annual performance assessments.
• Support managers with review discussions and documentation.
• Keep performance records and appraisal files organized and current.
• Identify learning and development needs based on appraisal results.

Industrial Relations and Union Handling

• Build and maintain constructive relationships with unions and worker representatives.
• Serve as the HR contact for union matters and employee grievances.
• Take part in discussions and negotiations with union representatives when required.
• Support the implementation of settlements, agreements, and statutory obligations.
• Assist with disciplinary matters, domestic enquiries, and grievance resolution in line with company policy and labour laws.
• Coordinate with plant and site leadership to preserve industrial peace and reduce disputes.
• Observe workforce concerns and suggest proactive engagement measures.
• Maintain records for disciplinary action, notices, settlements, and IR activities.

Employee Lifecycle Management

• Draft confirmation, promotion, transfer, increment, and experience letters.
• Maintain employee files and HRMS data accurately.
• Track attendance and leave information.
• Respond to employee questions and concerns.
• Support employee engagement and welfare programs.
• Ensure seamless processes for joining, confirmation, transfers, and exits.

Payroll and HR Operations

• Coordinate monthly attendance and payroll inputs.
• Check employee data that affects payroll processing.
• Support full and final settlement activities.
• Conduct exit interviews and maintain attrition tracking.
• Prepare HR dashboards, MIS reports, and management summaries.

Documentation and Compliance

• Keep HR records and statutory documentation up to date.
• Ensure alignment with internal policies and labour regulations.
• Support internal as well as external audit requirements.
• Handle renewals of licences and statutory registrations.
• Prepare periodic compliance updates and HR reports for leadership.

Qualifications and Experience

A bachelor’s degree in Human Resources, Business Administration, Labour Relations, or a related discipline is required. A postgraduate qualification such as MBA/PGDM in HR or MSW/MLW is preferred. The role calls for 36 years of experience in HR generalist or HR operations positions. Background in construction, manufacturing, furniture, engineering, or other industrial settings is preferred. Practical experience in recruitment, PF, ESIC, labour law compliance, performance management, and industrial relations is expected. Prior exposure to unionized workplaces will be an advantage.

Skills and Competencies

• Strong working knowledge of Indian labour regulations and statutory compliance
• Practical handling of PF, ESIC, payroll coordination, and HR operations
• Talent acquisition and recruitment execution
• Performance review process management
• Industrial relations and union negotiation exposure
• Communication, negotiation, and conflict resolution
• MS Office and HRMS proficiency
• Documentation, analysis, and organization
• Stakeholder coordination
• Attention to detail
• Time management
• Integrity and confidentiality

Additional Information

The role requires close coordination with office, factory, and site teams and involves maintaining harmonious employee relations while ensuring compliance across operations. Experience in managing employee welfare, grievances, and engagement initiatives is an important part of the position.