Grants Administrator

Role overview

This position sits within a respected community funding organisation and involves administering grants from start to finish. The work is fast-paced and highly detail-oriented, with a strong emphasis on precision, compliance, and helping applicants move smoothly through the funding process.

The role is well suited to someone who enjoys structured work, following defined procedures, and working carefully with information, while also taking satisfaction in supporting community groups.

What you will do

• Review funding applications against set assessment standards and compliance rules.
• Verify that supporting documents are complete, correct, and consistent.
• Guide applicants through the online application process and offer help when required.
• Keep records up to date, generate reports, and contribute to better grants administration practices.
• Communicate in a clear, courteous, and professional manner with applicants and internal teams.
• Support the team with accurate information for committees and board-level decision-making.
• Look for ways to simplify, improve, and automate parts of the workflow.

What we are looking for

We are seeking someone with a strong eye for detail, excellent accuracy, and the ability to stay organised while working to deadlines and within compliance frameworks. You should be comfortable using systems, quick to pick up new technology, and able to solve problems thoughtfully and critically.

A proactive mindset is important, especially for someone who enjoys finding better ways to work and increase efficiency. Prior experience in administration, grants, banking, insurance, compliance, or another process-led environment is required.

Additional information

This role is based in Auckland, New Zealand and is a full-time onsite position.

To be considered, you must be a New Zealand citizen or resident, or already hold the legal right to work in New Zealand with a valid visa.

The hiring team notes that a high number of applications may mean responses take longer than usual. Applicants are asked to submit their interest through the advertised vacancy so their details can be routed appropriately.

If you have questions, a confidential discussion can be arranged with Sarah Lewis on 027 221 0767.

Reference details should not be included on the CV, as they will be requested later in the process.