Executive Assistant II

Role overview

This role provides senior-level administrative support to one General Manager and two Vice Presidents within a busy, collaborative environment. The position calls for a highly motivated professional who can handle multiple priorities, stay organized under pressure, and contribute to additional business projects assigned by the General Manager.

The role sits within the Professional Products Division in Hudson Yards, New York, and reports to the GM, Color Wow DMI.

About the company

L’Oréal has focused exclusively on beauty for over a century, combining innovation, scientific expertise, and a commitment to quality, safety, responsibility, and inclusivity. Within L’Oréal Professional Products, the mission is to support hairdressers, help grow the hair industry in a sustainable way, and drive digital transformation with a customer-first mindset.

Key responsibilities

• Handle complex calendar coordination on a daily, short-term, and long-term basis across teams, divisions, and the wider company.
• Prepare meeting agendas and supporting reports for important discussions.
• Track and follow up on requests involving Corporate, divisions/brands, and the Paris office.
• Arrange business travel and manage related logistics.
• Prepare expense reports in line with company policy.
• Organize visits for leaders from global headquarters and subsidiary offices.
• Write, refine, and distribute internal updates and major announcements.
• Manage external correspondence, mailings, and communication with key customers and teams.
• Set up and maintain purchase orders, vendor-related workflows, and other administrative systems.
• Support meetings and events with catering, technology setup, and general logistics.
• Help plan and run small team events, celebrations, and engagement activities.
• Provide broad administrative support to the office team.
• Oversee floor space coordination, maintenance needs, and office supply management.

Requirements

• At least 5 years of administrative experience in a corporate setting.
• A commitment to a long-term administrative role.
• Bachelor’s degree preferred.
• Strong professionalism and the ability to manage highly confidential information.
• Excellent organizational and interpersonal abilities, with confidence working across all levels internally and externally.
• Strong written and verbal communication skills.
• Ability to stay organized while managing several tasks, deadlines, and competing demands.
• Sound judgment, discretion, and the ability to work with minimal guidance.
• Advanced proficiency with Word, Excel, PowerPoint, Outlook, Teams, SharePoint, SAP Concur, and Egencia.
• Comfort with learning new tools and systems quickly.
• Proactive mindset with strong initiative and creative problem-solving ability.
• Ability to collaborate effectively across functions and teams.
• Positive attitude, resourcefulness, teamwork, thoroughness, reliability, agility, and resilience are important for success.

Preferred ways of working

• Delivers results with integrity while respecting the company’s code of ethics.
• Communicates effectively by adapting messages to different audiences and sharing information consistently.
• Works with empathy and cultural sensitivity across diverse global and creative teams.
• Handles complexity by prioritizing well, managing multiple initiatives, and maintaining quality.

Perks and benefits

• Annual salary range of $77,100 to $108,000.
• Medical, dental, vision, 401(k), and pension plan coverage.
• Hybrid schedule with 3 days in office and 2 days working from home.
• Flexible time off, including paid company holidays, paid vacation, a vacation buy program, volunteer time, and Summer Fridays.
• Access to company discounts through the internal shopping platform and a monthly mobile allowance.
• Learning and development support, including e-learning access, lunch-and-learn sessions, mentorship, and other growth programs.
• Employee resource groups focused on innovation and collaboration.
• Mental health and wellness support programs.

Additional information

If you do not meet every listed qualification, you are still encouraged to apply if you are excited about the opportunity and believe you can contribute in the role.

The employer is committed to equal opportunity and does not discriminate in hiring or employment practices on the basis of protected characteristics.

Reasonable accommodations may be requested for candidates with disabilities or disabled veterans who need assistance accessing openings or completing an application. Accommodation requests can be made at any time by contacting the provided support channel.

The organization follows a safety-focused plan and applies enhanced protection standards to help maintain a safe workplace for all employees.

Who should apply

Experienced corporate administrative professionals who are highly organized, discreet, collaborative, and comfortable supporting senior leaders in a fast-paced environment.