Executive Assistant, Human Resources

Role overview

This remote position supports Human Resources leadership at a global manufacturing company. The role centers on high-level administrative coordination, calendar management, travel planning, communication support, and confidential executive assistance for multiple HR Vice Presidents and executives.

Key responsibilities

• Deliver executive administrative and operational support to several HR Vice Presidents and senior leaders.
• Run complex calendars, arrange meetings across time zones, and safeguard time for key priorities.
• Plan detailed domestic and international travel, including itineraries, agendas, accommodations, and expense reporting.
• Draft, format, and share presentations, reports, agendas, meeting materials, letters, memos, and other correspondence.
• Coordinate leadership meetings by handling logistics, preparing materials, recording action items, and tracking follow-ups.
• Act as a contact point for internal and external stakeholders on behalf of HR leaders.
• Manage highly sensitive information with strong discretion and professionalism.
• Assist with HR events, team meetings, off-sites, and leadership sessions.
• Work with other executive assistants to resolve scheduling conflicts efficiently.
• Create and edit documents in PowerPoint, Word, Excel, and related office tools, including charts and data manipulation.
• Track competing priorities, work under deadline pressure, and drive tasks through to completion.
• Support business rhythm planning so recurring meetings and related logistics are prepared in advance.
• Monitor incoming communications and escalate urgent matters when needed.
• Help with budget tracking, purchase orders, invoices, and related administrative tasks.
• Keep digital records, files, and documentation well organized.
• Look for ways to streamline administrative workflows and improve team efficiency.

Requirements

• High school diploma or equivalent is required; an associate or bachelor’s degree is preferred.
• At least 5 years of professional experience in an executive assistant, senior administrative, or similar support role.
• Experience supporting multiple senior leaders in a publicly traded global company, ideally in human resources or a corporate setting.
• Strong ability to manage demanding schedules and shifting priorities with little supervision.
• Advanced proficiency with Microsoft Outlook, PowerPoint, Word, and Excel, along with travel and expense tools.
• Hands-on experience with expense processing, travel coordination, and meeting logistics.
• Comfort with changing business needs and a flexible, adaptable approach.
• Excellent written and verbal communication, with a polished and professional presence.
• Strong problem-solving skills and the ability to make sound decisions independently.
• Ability to work both collaboratively and on your own with equal effectiveness.
• Strong analytical ability, time management, project management, and attention to detail.
• Confident interpersonal skills for working in a complex matrix organization.
• High standards of confidentiality and professionalism.
• Proven ability to meet deadlines and perform in a fast-paced environment.
• Forward-thinking mindset with a habit of proposing practical solutions.
• Excellent organization and the ability to manage multiple tasks seamlessly.

Benefits and additional information

The company offers a competitive salary and a benefits package that includes medical, dental, life, vision, disability, a 401(k), an Employee Stock Purchase Plan, paid time off, tuition reimbursement, wellness support, and discounts on company tools as well as partner programs.

Additional benefits and culture notes include career growth across many brands, access to learning resources and digital training platforms, a respectful and inclusive workplace, and opportunities to contribute through volunteering, giving back, and sustainable business practices.

This role is not eligible for visa sponsorship, including H1B, OPT/CPT, and TN.

Equal opportunity and accommodation

All qualified applicants are considered without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Candidates who need reasonable accommodation to complete an application or use the website may contact the company using the support details provided in the source posting.

Compensation notes

The annual full-time salary range for the primary location is $62,200 to $100,200. The exact offer may depend on job level, location, knowledge, skills, qualifications, experience, and applicable wage requirements. Annual merit increases may be available, and the pay range may differ for other locations.

Company overview

The organization is a global, innovation-focused manufacturer with a long history and a large international workforce. It emphasizes collaborative work, technology-driven problem solving, continuous learning, and support for makers, builders, and everyday professionals around the world.