Executive Assistant, Amazon Prime Video

Overview

Prime Video & Amazon MGM Studios is looking for a driven and highly organized Executive Assistant to support three leaders within the APAC leadership team. The role is focused on helping improve the leaders’ productivity, easing administrative workload for their direct reports, and contributing to smoother team operations overall.

Core responsibilities

• Run complex executive calendars across several time zones, using thoughtful planning to protect leaders’ time and coordinate key meetings such as staff meetings, annual business planning sessions, and review meetings.
• Arrange end-to-end domestic and international travel, including flights, hotels, local transport, and detailed itineraries.
• Track spending, manage expenses, and submit reimbursement claims.
• Maintain organization charts and internal email aliases.
• Plan and coordinate special gatherings and meetings, including company events, offsites, lunch or dinner meetings, business reviews, and town halls.
• Support senior leaders during visits to India and other APAC locations by organizing schedules and preparing detailed travel plans.
• Provide administrative support to the leaders’ direct reports.
• Handle logistics and planning for learning and development activities, fireside chats, and similar sessions.
• Prepare minutes for important meetings and keep action items and deliverables moving forward.
• Manage sensitive information and urgent matters with care and discretion.

Role snapshot

This position is about keeping three leaders focused on decisions rather than logistics. The work spans multiple countries and time zones, especially across APAC, and requires constant attention to changing calendars and shifting priorities.

Typical work rhythm

• Morning: Resolve calendar clashes across IST, JST, and AEST; confirm travel changes; process reimbursements.
• Mid-day: Support staff meetings with agendas, minutes, and action tracking; coordinate meetings for direct reports; keep org charts, aliases, and distribution lists current.
• Afternoon: Organize offsites, town halls, and senior visits; manage confidential org updates and urgent escalations; coordinate L&D sessions, fireside chats, and speaker logistics.
• End of day: Brief all three leaders on next-day priorities; confirm early meetings for AU/JP time zones; highlight pending approvals and open actions.

Qualifications

• Comfort using Microsoft Office tools and applications.
• High school diploma or an equivalent qualification.
• Solid knowledge of Microsoft Office products and applications.

Preferred background

• Prior experience in a fast-moving, high-technology environment.

Additional information

The organization values an inclusive workplace and provides support for applicants who need accommodations during the application, interview, or onboarding process. Relevant assistance can be requested through the employer’s accommodation process.

Company: ASSPL - Maharashtra

Job ID: A10436762