Collections Move Coordinator

Role overview

The Collections Move Coordinator will act as a project manager in the Office of Collections, directing the hands-on transfer of museum collection items between storage locations.

Key duties

• Plan, coordinate, revise, and track several collection moves happening at the same time, including objects of different sizes and materials.
• Keep essential stakeholders updated on progress, obstacles, and how issues are being resolved.
• Use collection management practices to support correct storage, conservation, safeguarding, transport, and access control for objects.
• Work with the Collections Information System (CIS) to log object movement and location details.
• Delegate work to team members, set performance expectations, and review staff performance.
• Act as the Contracting Officer's Technical Representative (COTR) and Technical Point of Contact (TPOC) by preparing scopes of work, putting procurement paperwork together, monitoring vendor progress, certifying deliverables, and processing payment.

Employment conditions

• Successful candidates must pass a pre-employment background check.
• A probationary period may be required.
• A bank account is required for direct deposit or electronic transfer.
• Male applicants born after 12/31/59 must be registered with Selective Service.
• A valid state driver’s license is required for this role.
• The selected candidate must obtain and keep FAC-COR Level I certification.
• This job involves operating manual and powered equipment used for moving objects and crates, from dollies through forklifts.
• PPE must be worn while handling heavy items, including steel-toe safety shoes, ear and eye protection, and gloves.
• Qualification standards, including one year of time-in-grade at the next lower grade for promotion candidates, must be satisfied within 30 days of the closing date.
• The resume submitted for consideration must be no longer than two pages and should clearly show relevant experience without copying the vacancy language.
• Both paid and unpaid experience, including volunteer service, may count toward qualification review.
• Part-time or unpaid work related to the role will be considered when calculating total experience; weekly hours should be specified.
• No formal education requirement is listed for this position.
• This position is outside the bargaining unit.
• A recruitment incentive may be offered, subject to availability and approval, and any approved incentive may require a service agreement with the Federal government.
• Applications may be considered for other vacancies across the Smithsonian Institution in the same or similar locations.
• Applicants are expected to support government efficiency, respect the ideals of the American republic, and uphold the rule of law and the United States Constitution.

Benefits

The Federal Government provides a broad benefits package, which may include flexible spending accounts, health insurance, leave, life insurance, long-term care insurance, and retirement coverage.