Time and Labor Administrator

Role Overview

LifeSouth Community Blood Centers is hiring a Time and Labor Administrator in Gainesville, Florida. This role is focused on keeping timekeeping, labor tracking, and payroll-related workflows accurate, compliant, and running smoothly. You will support payroll operations, protect data quality, review trends, and work with organizational leaders to strengthen time and labor practices.

Key Responsibilities

• Lead the organization’s timekeeping platform and ensure alignment with internal policies and labor regulations.
• Stay current on local, state, and federal employment and labor rules, then recommend updates to HRIS settings or workflows as needed.
• Watch for data accuracy issues across time and labor systems and resolve problems, apply updates, and maintain employee time records.
• Review PTO plans and accruals to confirm employees are assigned correctly and balances are accurate.
• Regularly check timesheets, PTO submissions, and schedules for policy compliance.
• Support Finance with accurate, timely payroll processing and payroll audits.
• Study policy-compliance trends and share findings with Human Resources and General Counsel.
• Create standard reports and metrics that help managers track time-management compliance.
• Help build policies, SOPs, and training materials related to time and labor practices.
• Work with Accounting, Human Resources, and General Counsel on payroll, scheduling, compensation, and personnel issues.
• Contribute to projects and initiatives that affect compensation, timekeeping, and labor administration.
• Handle assigned projects and contract/agreement reviews.
• Safeguard employee information and maintain strict confidentiality.

Requirements

• Bachelor’s degree in Human Resources, Business, Accounting, or a related discipline.
• At least 3 years of professional HR experience, including exposure to time collection methods and labor administration.
• Strong computer proficiency, especially with Microsoft Word, Excel, Outlook, and PowerPoint; experience with specialized software is a plus.
• Strong command of Excel formulas and functions.
• Working knowledge of employment, HR, and labor laws at the local, state, and federal level.
• Understanding of the Fair Labor Standards Act (FLSA).
• Ability to build, analyze, and distribute management reports and metrics.
• Comfort handling sensitive employee relations matters confidentially.
• Strong root-cause analysis and troubleshooting skills.
• Ability to take initiative and contribute to policy, procedure, and project development.
• Flexibility to manage varied assignments and multiple tasks at once.
• Ability to follow detailed oral and written directions.
• Working knowledge of Paylocity is strongly preferred.
• PHR or SPHR certification is preferred.

Perks and Benefits

• Generous paid time off plan.
• Medical, dental, and vision coverage for full-time employees starting on the first of the month after 60 days.
• Optional supplemental coverage, including life, cancer, accident, and disability insurance.
• Mental wellness support and counseling via telehealth.
• Free basic life insurance for full-time employees.
• Health Savings Account with employer matching each pay period.
• Employer-funded retirement plan for vested employees, plus a 403(b) option.
• Access to earned wages before payday.

About the Organization

LifeSouth is a nonprofit community blood center serving more than 150 hospitals across Alabama, Florida, Georgia, and Tennessee. The organization focuses on meeting hospital blood supply needs by delivering high-quality blood components and services. Its network includes more than 45 donor centers, 55 bloodmobiles, and around 2,000 blood drives each month.

Additional Information

This is a full-time, onsite position based in Gainesville, Florida. The starting annual salary is between $60,000 and $66,000. A criminal background check and drug screening are required after a conditional offer of employment. LifeSouth operates as an Equal Opportunity/Affirmative Action employer and maintains a drug-free, tobacco-free workplace. The organization is also a VEVRAA federal contractor, follows all applicable FMLA and ADA requirements, and uses E-Verify. Veterans are encouraged to self-identify for priority referral consideration. Applicants needing disability-related assistance during the application or interview process may contact the relevant LifeSouth region or call 1-888-795-2707. Applications may also be completed at a LifeSouth facility or mailed to corporate headquarters instead of using the online process. The job description may not list every duty, and employees may be expected to handle additional related tasks within their skills, knowledge, and training.