Senior Executive Assistant

Role overview

The Royal Women’s Hospital is a long-established tertiary hospital in Australia, focused on advancing the health and wellbeing of women and newborns through specialised maternity, neonatal and women’s health services. The organisation aims to be an outstanding place to work, learn and contribute while delivering excellent experiences for patients and consumers.

Position summary

This ongoing full-time role is based in Parkville, with hybrid working available. The successful candidate will provide senior-level executive, administrative and operational support to the Executive Director, helping them manage priorities, communications, meetings, stakeholder relationships and key deliverables. The role serves as a reliable coordination point, allowing the Executive Director to concentrate on strategic leadership by proactively handling workflow, information and emerging issues.

Key duties

In this position, you will manage a wide range of executive support tasks and ensure day-to-day operations run smoothly.

• Oversee the Executive Director’s diary, correspondence, meetings, travel arrangements and shifting priorities in a proactive way.
• Prepare, coordinate and review reports, briefings, correspondence, presentations, meeting papers and other important documentation.
• Work with internal and external stakeholders to manage requests, actions, deadlines and information exchange.
• Assist with meeting coordination, issue resolution, people-related administration, expense processing and other operational needs.

About you

You are expected to be highly organised, proactive and professional, with strong judgement, discretion and initiative in a busy and complex environment. You communicate confidently, build effective working relationships and handle competing demands while staying accurate, confidential and detail-focused.

Experience and capability requirements

• Proven background providing high-level executive, administrative or secretarial support to a senior leader or executive.
• Strong organisational and time management ability, including the capacity to handle multiple priorities, deadlines and complex workflows.
• Excellent written and verbal communication skills, with the ability to draft, edit and coordinate correspondence, briefings, reports, presentations and meeting materials.
• Ability to build productive relationships and represent the organisation professionally in a healthcare and government setting.
• Sound judgement, discretion and confidentiality when dealing with sensitive information, emerging matters and executive priorities.
• Strong attention to detail and confidence in managing diaries, meetings, documentation, travel, expenses and administrative systems.

Benefits and workplace advantages

The Women’s offers a collaborative and supportive culture with meaningful work and strong learning opportunities. Benefits include salary packaging, wellbeing support and practical workplace conveniences.

• Up to $11,660 in salary packaging benefits for living expenses, meals and holiday accommodation.
• Access to wellness initiatives, including discounted financial, lifestyle and health options plus a comprehensive wellbeing program.
• Public transport nearby and end-of-trip facilities for cyclists.
• Onsite post office, eateries and retail outlets.
• Breastfeeding and pumping rooms, with several daycare centres close by.
• Mentoring, learning and career development opportunities.
• Five weeks of annual leave, 17.5% leave loading, monthly ADOs and purchased leave options.
• Hybrid working arrangements.

Inclusion and belonging

The organisation values diversity and inclusion and encourages applications from Aboriginal and/or Torres Strait Islander people, LGBTQIA+ applicants, people from linguistically, culturally and gender diverse backgrounds, people with disability and candidates of any age. It supports gender equity, maintains awareness and sensitivity around violence against women and family violence, is Breastfeeding Association accredited, and operates as a child safe organisation with a strong focus on child safety and wellbeing.

Application and compliance requirements

Early applications are encouraged. Appointments are subject to a satisfactory Nationally Coordinated Criminal History Check and a valid Working with Children Check. Clinical staff must be vaccinated against, or show immunity to, COVID-19, influenza and other required diseases. If you need help, adjustments or an accessible version of the position description, you can contact the listed representative. The organisation also notes that applicants who do not meet every selection criterion may still be considered where relevant experience is applicable.

Contact and closing date

For a confidential conversation, contact Veronica Matthews on (03) 8345 2005 or veronica.matthews@thewomens.org.au. The application closing date is 19 July 2026.

Compensation

The salary range is $92,856 to $102,653 pro-rata for part-time arrangements, plus salary packaging and superannuation.