Office Administrator

About the company

De Havilland Aircraft of Canada Limited is a long-established aerospace manufacturer with a global reputation for quality, innovation, and dependable performance. Based in Calgary, Alberta, the company employs about 2,400 people across British Columbia, Alberta, Ontario, and international markets and distribution hubs. Founded in 1928, it is known for producing some of Canada’s most iconic aircraft and now delivers a wide range of aerospace capabilities, including design, production, maintenance, repair, and overhaul services.

Role overview

The Office Administrator will provide broad administrative support across the organization. This role suits someone energetic, highly organized, and comfortable working in a changing environment. The ideal candidate brings strong communication skills, sound judgment, initiative, and the ability to prioritize shifting demands while working both independently and as part of a team.

The company values people who are flexible, collaborative, and motivated to contribute to a business that supports aviation operations worldwide. In return, employees are given opportunities to learn the business and develop professionally.

Key responsibilities

• Handle everyday front-desk and reception tasks such as welcoming vendors and couriers, checking in visitors, managing incoming mail, answering calls, and preparing ID badges.
• Track office and stationery supplies, place orders as needed, and obtain approvals on a regular schedule.
• Maintain action logs that monitor progress against deadlines and send reminders or follow-ups when required.
• Assist with status reports, presentations, and other business documents.
• Support operational teams with follow-up work and corrective actions when needed.
• Carry out general administrative and office-related duties.
• Keep safety-related documentation current and aligned with document control expectations.
• Plan and coordinate meetings, conferences, and other organizational activities.
• Keep boardrooms organized, stocked, and ready for clients and other visitors.
• Prepare agendas and record meeting minutes.
• Support requests for meetings, training sessions, events, and tours.
• Take on additional office projects and administrative tasks as assigned.

Qualifications and experience

The role calls for at least 3 years of experience, or an equivalent background, in an office assistant or similar administrative position. Experience with international travel coordination or event planning would be an advantage. Candidates should also be comfortable creating documents, reports, and spreadsheets.

Skills and working style

Success in this role requires advanced proficiency with Microsoft Office tools, especially Word, Excel, and PowerPoint, along with strong data entry and data analysis ability. The position also demands the capacity to juggle multiple priorities, stay organized in a fast-moving environment, and meet deadlines even when plans change quickly. Strong ethics, confidentiality, problem-solving ability, and the confidence to work with minimal supervision are important. Excellent attention to detail and clear written and verbal communication are essential. The job may also require flexible hours, including evenings and weekends.

Why join De Havilland

De Havilland Canada offers the chance to work with a team whose work has a meaningful impact, helping people travel efficiently, comfortably, and safely around the world. The company highlights its long history of aircraft innovation, modern facilities, and global support network.

• Competitive pay
• Paid vacation
• Extended health coverage, including medical, dental, vision, and paramedical benefits
• Life insurance
• RRSP/DPSP plan
• Employee and family assistance program

Health, safety, and employment conditions

All employees are expected to follow the company’s health and safety policies closely and be prepared to carry out key physical aspects of the role during the hiring process and employment. This can include working in challenging environments such as extreme temperatures, confined spaces, at heights, and around chemicals. Use of personal protective equipment is required, and in situations where masks are necessary, employees must be able to maintain a proper fit test.

The company is committed to equity, diversity, and inclusion, and encourages applications from qualified people of all genders, ages, races, religions, sexual orientations, and disabilities. Accommodation for applicants with disabilities is available throughout the hiring process and will be handled confidentially.

Any employment offer will depend on successful background checks, which may include proof of legal entitlement to work in Canada, professional references, employment history verification, education verification, and a criminal background check.