Executive Assistant

About the company

Heidrick & Struggles is a leading global specialist in executive search, leadership assessment and development, organisation effectiveness, team performance, and culture transformation. With more than six decades of experience, the firm has delivered many prominent C-suite and board-level searches worldwide. It operates across 29 countries and continues to support clients in improving performance and responding quickly to changing business needs through trusted leadership advice, data-led methods, and technology-enabled tools.

About the role

The Executive Assistant will be based in the Melbourne office at 101 Collins Street and will provide high-quality administrative, project, and organisational support to Partners and Principals. The position is designed to help senior leaders manage their time and priorities effectively so they can stay focused on client work, business growth, and key firm initiatives. The role follows a consistent operating model while still allowing flexibility to meet the needs of individual leaders and the business.

What you will do

You will support senior executives in a highly client-facing environment, working with busy leaders and managing a wide range of administrative and coordination tasks. This includes handling calendars, communications, meetings, travel, events, documents, and expenses, while staying ahead of competing priorities and anticipating what leaders will need.

You will also manage client relationship activities through CRM systems by keeping client records accurate, coordinating interactions, supporting contract and engagement processes, and building strong working relationships with internal and external stakeholders. The role requires someone who can use AI and other emerging tools to improve efficiency in a complex professional setting.

In addition, you will help maintain the accuracy and integrity of records and reporting across systems such as Salesforce, PeopleSoft, Box, Outlook, and Microsoft Office. You will work collaboratively with the wider Executive Assistant and consulting teams, contribute to best practices and continuous improvement, and help strengthen a professional, positive team culture.

What we are looking for

The right person will bring sound judgment, discretion, and a high level of professionalism. You should be highly organised, detail-oriented, adaptable, and able to stay solutions-focused when working under pressure. Strong relationship management skills, a collaborative mindset, and a commitment to confidentiality and integrity are essential.

You will also need the ability to prepare and polish professional documents, presentations, and reports using PowerPoint, Word, and Excel. Experience using AI or similar technologies to improve workflow efficiency will be valuable in this role.

Additional information

This is an opportunity to join a globally recognised organisation that is now operating under private equity ownership with Advent International. The company is investing heavily in new tools and technologies, and the successful candidate will play an important role in supporting that transformation while working with an experienced and supportive team in Melbourne.

Applicants are expected to submit a resume and cover letter in Word format.

Heidrick & Struggles operates in the executive search and consulting space, serving clients across many industries. The firm also notes that it uses emerging technologies, including AI, as part of its broader business approach.

Any additional company information is available on the company website.