Executive Assistant

Role overview

This opportunity is for a highly capable Executive Assistant to support the Managing Director in a demanding corporate setting. The position is central to keeping the office organized, communications streamlined, and executive priorities moving efficiently.

The role requires professional-level Arabic and English communication, both written and spoken, to handle daily coordination and high-level interactions effectively.

What the role involves

• Keeping the Managing Director’s calendar, meetings, travel plans, and priority list under control
• Acting as the main contact for both internal teams and external stakeholders
• Drafting letters, reports, board documents, and presentation decks
• Setting up leadership and board meetings, including agendas and meeting notes
• Arranging international trips and executive travel schedules
• Working closely with Legal, HR, Finance, and outside partners
• Managing sensitive information with strict confidentiality
• Preparing briefing notes, research documents, and executive summaries
• Helping with strategic projects and cross-department initiatives
• Assisting during urgent situations and supporting executive communications
• Maintaining records, documentation control, and smooth office processes

Mandatory qualifications

• Strong command of both Arabic and English, in speaking and writing
• A bachelor’s degree in Business Administration or a closely related discipline
• 4 to 6 years of experience assisting C-level or Director-level leaders
• Advanced proficiency in Microsoft Office, especially PowerPoint for board-level and executive presentations
• Excellent planning ability and a polished executive manner
• Willingness to work beyond normal office timings when business needs require it
• A high standard of professionalism, confidentiality, and adaptability under pressure

Preferred background

• Prior experience supporting senior leaders in structured corporate organizations
• Exposure to board processes and governance practices

Work location

This is a full-time onsite position based in Abu Dhabi Emirate, United Arab Emirates.