Executive Assistant

Role Summary

This position serves as a close business partner to a senior leader or high-level business unit director, supporting day-to-day executive operations and helping keep leadership priorities moving smoothly.

Key Duties

The role covers a wide range of advanced administrative and coordination work, including domestic and international travel planning, meeting and event logistics, calendar oversight, correspondence drafting and review, expense handling, and budget support. The assistant will also maintain and analyze important program data, support reporting for senior management, and help communicate policies and procedures effectively.

Additional responsibilities include advising leadership, sharing recommendations, delivering targeted training, improving processes, and helping strengthen the tools and systems used by the team. The role involves frequent interaction with board members, staff at all levels, donors, volunteers, vendors, and external business partners. It also includes serving as the liaison for the Board of Trustees, managing board communications, and coordinating in-person and virtual board meetings and special events.

Scope and Working Style

The position requires independent judgment, the ability to prioritize without detailed instructions, and comfort working on varied assignments that may fall outside standard procedures. The assistant will support strategic goals for the Executive Director and Executive Leadership Team, manage trustee onboarding and communications, oversee trustee-related events, and handle executive scheduling, logistics, and expense processing. The job may also involve preparing high-quality presentations, ensuring compliance with internal and external requirements, participating in budget preparation, safeguarding sensitive information, and managing projects with multiple moving parts and deadlines.

Candidate Profile

The organization is looking for someone with excellent organization and communication skills, an inclusive mindset, and the ability to collaborate across a diverse, multidisciplinary environment. The role values flexibility, discretion, and the capacity to support leadership work across departments.

Salary and Location

The starting annual pay for U.S.-based candidates is generally between $61,000 and $76,000, with the exact offer depending on location, qualifications, skills, and experience. This role may be based in Louisiana, Mississippi, or Alabama.

Additional Conditions

A valid driver’s license is required, along with compliance with the organization’s Auto Safety Program. Candidates may be disqualified from driving on behalf of the organization if they are classified as high-risk drivers. Employment depends on completing a Vehicle Use Agreement, which may include a review of the candidate’s motor vehicle record. The hiring process uses rolling interviews, so applications may be reviewed as they arrive and the posting may close once a strong candidate pool is reached. The selected applicant must also pass the organization’s background screening process.

About the Organization

The organization’s mission is to protect the lands and waters that sustain life. It focuses on science-based, practical conservation solutions and values respect, belonging, and contributions from people of all backgrounds.

Benefits

The benefits package includes health coverage, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, paid time off, life insurance, disability coverage, an employee assistance program, and other well-being benefits. A flexible work environment is also emphasized.

Equal Opportunity and Accommodation

The employer is committed to equal opportunity and inclusive hiring across backgrounds, identities, and protected characteristics. Accommodation is available for qualified individuals with disabilities and disabled veterans during the application process.