Executive Administrative Partner - Remote

About the Company

The organization is a global healthcare and technology company focused on improving health outcomes through advanced digital solutions, service delivery, data-driven insights, and access to care-related resources. It promotes a workplace culture centered on inclusion, teamwork, and ongoing professional development, with an emphasis on creating meaningful impact for communities.

About the Role

This position calls for an experienced and highly organized Executive Administrative Partner to support senior leadership in the Enterprise Security & Resilience Office (ESRO). The role is responsible for coordinating demanding schedules, arranging important meetings, serving as a communication bridge between departments, and managing confidential information with sound judgment. The job is remote within the United States, though candidates located in Minneapolis or Washington, D.C. should expect some on-site involvement. Success in this role requires the ability to keep pace in a fast-moving environment while supporting initiatives that protect enterprise resources and strengthen operational continuity.

Key Responsibilities

• Maintain and optimize complex executive calendars across multiple time zones so priorities are handled efficiently.
• Organize leadership meetings, reviews, conferences, and team events, including agenda preparation, coordination of logistics, and support for technology setup.
• Handle incoming emails, calls, and other communications by filtering, prioritizing, and escalating sensitive matters when needed.
• Arrange business travel, build itineraries, and process expense reports while ensuring accurate and timely reconciliation.
• Draft, proofread, and refine executive correspondence and reports with a high standard of professionalism and confidentiality.
• Serve as a reliable point of contact for internal teams and outside stakeholders, representing the executive office in a polished manner.
• Track action items, deadlines, deliverables, and project follow-ups to help ensure completion on schedule.
• Assist with budget monitoring, invoice handling, purchase orders, and other administrative needs.
• Use approved AI and automation tools to simplify repetitive workflows and improve efficiency.
• Partner with cross-functional teams to coordinate activities and support wider organizational goals.

Requirements

• High school diploma or GED.
• At least 5 years of administrative support experience for C-suite executives in a corporate setting.
• At least 5 years of experience managing complex calendars, meeting coordination, and travel across multiple time zones.
• At least 4 years of hands-on experience with Microsoft Office tools such as Outlook, Word, Excel, PowerPoint, and Teams.
• At least 3 years of experience preparing expense reports and reconciling travel-related spending.
• Strong capability to manage highly confidential and sensitive information with professionalism and discretion.
• Ability to support more than one executive leader at the same time while staying organized and efficient.

Benefits

• Medical, dental, and vision coverage.
• Retirement savings support, including 401(k) contributions.
• Incentive-based and recognition programs.
• Employee stock purchase opportunities.
• Paid time off and holiday leave.
• Learning, development, and career advancement opportunities.
• Flexible remote work within the United States.

Equal Opportunity

The employer is committed to equal employment opportunities and an inclusive hiring process. All qualified candidates are considered without regard to race, gender, sexual orientation, gender identity, age, disability, religion, or veteran status. The company follows applicable laws and supports diversity, equity, and inclusion across the workplace.