CEO Office Administrator

Role overview

This opportunity is for a compassionate and dependable administrator to support the Chief Executive Officer’s Office and National Office functions in Dún Laoghaire, Dublin. The organisation is mission-led and focused on person-centred care for people affected by brain injury.

The role is centred on keeping executive operations organised, efficient, and professional. You will work closely with the Executive Assistant to the CEO and provide strong administrative, coordination, and organisational support so senior leaders can concentrate on strategic work. The position also gives exposure to executive decision-making, governance activity, and wider organisational operations, making it a strong growth opportunity for someone who is detail-oriented, discreet, and keen to develop in an executive environment.

Contract details

This is a fixed-term contract for 2 years, offered on a part-time basis of 20 hours per week. The salary range is €28,542 to €37,689, depending on experience, and will be prorated according to hours worked.

Key duties

• Provide day-to-day administrative assistance for the National Office and help keep the CEO’s office running smoothly.
• Help plan, prepare for, and coordinate Board and Committee meetings.
• Put together Board and Committee papers and manage documents within board portal systems.
• Record notes, prepare minutes, and keep action trackers accurate and up to date.
• Step in to support other administrative functions during colleague leave periods.
• Arrange routine servicing, upkeep, and compliance-related tasks for the National Office.
• Set up meetings, workshops, and training events, including organising logistics, supporting materials, and catering.

The full job description contains additional duties and responsibility details.

Candidate profile

The ideal candidate will be highly organised, dependable, and comfortable working in a fast-paced professional setting. You should be able to manage confidential information carefully, maintain accuracy in all written and administrative work, and communicate effectively with colleagues across all levels. A proactive mindset, strong coordination skills, and the ability to juggle several priorities at once are important for success in this role.

Requirements

• Prior experience in an administrative or coordination-focused role.
• Strong organisational ability and close attention to detail.
• Solid written communication skills.
• Capacity to handle multiple tasks and deadlines at the same time.
• Comfortable using Microsoft Office or similar productivity tools.
• Professional, reliable, and consistent approach to work.
• Ability to work with discretion when handling sensitive information.

Preferred experience

• Background supporting senior leaders or executive-level stakeholders.
• Exposure to board or committee administration.
• Experience with document management platforms or board portal systems.

Benefits and reasons to join

• Chance to contribute to a purpose-driven organisation supporting people impacted by brain injury.
• Structured induction, specialist training, and career development support.
• Long service recognition, premium pay where applicable, paid maternity leave, and a positive workplace culture.
• Flexible working arrangements and wellbeing initiatives to support work-life balance.
• Competitive pay, a defined contribution pension scheme for eligible staff, free life cover, and access to the Health Care Staff Credit Union.
• Employee Assistance Programme, mileage rates approved by the revenue authorities, and a Bike to Work Scheme.

Additional information

Informal queries can be directed to Gillian Littlefield, Executive Assistant, at glittlefield@abiireland.ie.

The application deadline is 7 July 2026 at 5:00 pm.