Calibration Coordinator

About LotusWorks

LotusWorks delivers engineering services across commissioning, construction support, calibration, operations, and maintenance for large-scale manufacturing environments. The company works internationally across EMEA and North America with leading businesses in semiconductor, pharmaceutical and biologics, medical device, and data centre sectors. Its teams of engineering and technical specialists work with modern technologies and innovation, while maintaining a people-focused culture built on diversity and inclusion.

Role Overview

As a Calibration Coordinator within the Cork-based Calibration Team, you will support the day-to-day coordination of calibration-related work, vendors, documentation, and compliance activities.

Key Responsibilities

• Arrange and manage all vendor attendance, both on site and off site.
• Liaise with external third-party suppliers and service providers.
• Ensure work orders are completed in the CMMS system within required timelines and in line with compliance standards.
• Oversee shipping and receiving activities for the calibration function.
• Prepare release records through the CMRS process when required.
• Act as the main contact for internal LotusWorks audits.
• Complete SLMS and all assigned training obligations on schedule.
• Request and manage quotes, and coordinate logistics so equipment arrives on time.
• Track calibration certification and related records and paperwork.
• Create purchase orders for calibration activities where needed.
• Monitor and maintain required spare-parts stock levels.
• Take part in meetings and provide updates on calibration planning and progress.
• Organize and control documents in line with GAMP and FDA requirements.
• Work with utilities teams when needed to support calibration tasks.
• Help design and improve systems for scheduling and recording calibration work.
• Support basic calibration tasks as required.
• Maintain clean and orderly work areas while following EHSQ and quality standards.
• Contribute to improvement projects and ongoing operational enhancements.
• Carry out any other duties assigned as part of the role.

Skills and Requirements

• Working knowledge of calibration processes and calibration systems.
• Comfort using Microsoft Windows and Office tools such as Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Good organizational ability with solid interpersonal skills.
• High attention to detail.
• A relevant degree is preferred, though not mandatory.
• Approximately 1 to 2 years of experience in a similar position.
• Where relevant, proof of education, licences, and certifications will be required.

Benefits

• VHI healthcare cover.
• Life assurance.
• Employer pension contribution.
• Training and educational support.
• Annual GP check-up.
• Additional annual leave.
• Healthcare screening.
• Recognition rewards.

Equal Opportunity Statement

LotusWorks is an equal opportunity employer and does not tolerate discrimination or harassment. The company is committed to fostering a diverse and inclusive environment where employees are respected, supported, and valued.