Recruiting Coordinator

Role overview

An investment management firm in Manhattan is looking for a Recruiting Coordinator to support its hiring operations. The ideal candidate brings about 2 years of experience assisting a talent acquisition function, preferably within financial services or a comparable fast-moving setting. This role requires comfort with a demanding, high-volume scheduling workload and a quick turnaround environment.

Compensation and schedule

Base pay is listed at $80,000 to $90,000 per year. The work schedule is 8:30 AM to 5:30 PM, and the position follows a hybrid work arrangement.

Key responsibilities

• Assist the talent acquisition team by coordinating recruiting activities in a fast-paced, high-performance environment.
• Serve as a liaison among candidates, search firms, recruiters, and hiring managers.
• Organize interview calendars and ensure seamless coordination for both remote and on-site interviews.
• Prepare briefing materials for hiring committees and team-matching discussions.
• Keep applicant tracking systems updated with accurate candidate records and pipeline information.
• Help streamline recruiting workflows by identifying and applying process improvements.
• Work closely with multiple stakeholders across a matrixed organization.
• Support a strong candidate experience throughout every stage of the hiring process.
• Handle candidate and search firm communications related to interviews.
• Coordinate high-priority interview requests and make sure all participants are prepared.
• Gather, organize, and share interview feedback with recruiters and hiring managers.
• Maintain detailed documentation and clean data within recruiting systems.
• Partner with HR and talent acquisition teams on recruiting process enhancements.
• Provide interviewers with relevant context and background on candidates.
• Ensure records are complete, accurate, and well maintained in the tracking system.
• Act as a primary contact for candidates and hiring managers during recruitment stages.

Requirements

• A bachelor’s degree from an accredited college or university is required.
• 1 to 2 years of experience in recruiting coordination or talent acquisition operations.
• Hands-on experience with applicant tracking systems; experience with Avature is preferred.
• Proven ability to manage candidate coordination in complex interview settings.
• Strong ownership, sound judgment, and the ability to prioritize effectively.
• Excellent written and verbal communication skills across different audiences.
• Comfort working in a matrixed organization with many stakeholders.
• Background in improving recruitment processes and optimizing workflows is important.

Additional information

This opportunity is based in Manhattan, New York City, and is described as being within an investment firm environment. The role is best suited to someone who is used to fast-paced recruiting support and high-volume interview scheduling.