Receptionist

Role overview

Our client is a rapidly expanding real estate business with a well-established footprint in Dublin. The company is looking for an organised, personable Receptionist to become part of the team on a permanent full-time basis.

This position combines front-desk duties with general administration and suits someone who enjoys a busy, customer-facing workplace. As the first contact for clients, visitors, and callers, you will help keep the office running smoothly while also providing day-to-day support to the wider team.

Front desk and office administration

• Greet visitors professionally and help them with enquiries on arrival.
• Operate the switchboard, including screening calls and passing on messages.
• Deal with initial property enquiries and assess leads before directing them to the sales or lettings teams.
• Manage incoming and outgoing mail and keep office supplies stocked.
• Support basic bookkeeping, including preparing receipts for booking deposits.
• Keep contact information accurate and updated in CRM tools.
• Follow internal procedures and maintain confidentiality at all times.

Property administration support

• Prepare and format property details and window display materials.
• Type and proofread brochures, letters, and marketing documents.
• Upload property images and manage them within the CRM system.
• Add new properties to internal platforms.
• Arrange property viewings, valuations, and inspections.
• Assist with GDPR compliance and ensure records remain current.
• Provide general administrative support to the Office Manager as needed.

Skills and experience

• Clear verbal and written communication, with strong proofreading ability.
• Confident use of MS Office applications, including Word, Excel, and Outlook.
• Strong organisational skills and the ability to juggle priorities effectively.
• High levels of accuracy and attention to detail.
• Comfort working independently and handling several tasks at once.
• Proactive attitude with an eagerness to learn and grow.