Purchasing Manager

Job summary

The Purchasing Manager is responsible for overseeing and coordinating all purchasing activities for the hotel. The role ensures every department receives the supplies it needs while keeping spending under control and following the hotel’s internal policies.

Key responsibilities

• Lead the purchasing team with a clear sense of direction so the department supports the Capella brand promise and creates an outstanding experience for guests and colleagues.
• Serve as a strong example of Capella culture and service philosophy in day-to-day behavior and leadership.
• Manage the department’s daily purchasing operations and make sure all team members follow service standards, internal procedures, and hotel policies.
• Track, review, and interpret hotel spending records.
• Set up and apply sourcing and procurement practices that align with the hotel’s purchasing rules and operating procedures.
• Build productive long-term relationships with key suppliers and vendors.
• Prepare, negotiate, and oversee purchasing agreements and contracts that meet the hotel’s quality and standards requirements.
• Work with all departments to ensure purchase orders are raised on time and inventory needs are met.
• Compile monthly spending reports and budget forecasts for the Director of Finance.
• Continuously improve purchasing workflows to stay aligned with market shifts and evolving business needs.
• Maintain strong coordination with other departments to support smooth communication on operational matters and encourage collaboration across teams.
• Drive department improvement projects that strengthen operations and enhance team performance.
• Promote high standards and consistency in line with the hotel’s mission, vision, and goals.
• Support senior management in updating standard operating procedures by recommending practical improvements that increase efficiency and performance.
• Organize rosters and schedules according to business levels to make the best use of resources.
• Ensure strict adherence to departmental policies and workplace safety and security requirements.
• Keep the work area tidy, organized, and clean at all times.
• Escalate any defects, damage, or breakdowns in work areas or hotel facilities so services remain in proper condition.
• Help create a positive team environment by checking in regularly with colleagues, supporting satisfaction, and recognizing strong performance.
• Encourage team members to take ownership, act responsibly, and exceed guest expectations.
• Observe team performance, provide constructive feedback, recognize achievements, and support appraisals.
• Coach individual team members, support their development, and help them work toward short- and long-term goals.
• Stay current on hotel services, activities, promotions, and events, and share updates with the team so guests receive accurate information.

Candidate profile

The ideal candidate brings experience from a luxury hotel or resort environment, along with solid procurement and supply chain knowledge. Strong communication skills in English and confidence using common business software are essential.

Qualification and experience

A college diploma or degree in Business is preferred, and specialization in Supply and Logistics Management is an advantage. A minimum of 2 years of experience in a comparable role within luxury hotels or resorts is required.

Additional information

Only shortlisted candidates will be contacted.