Executive - Operations

About the Company

Leo Burnett is a creative network known for helping major global brands and developing the people who work with it. The organization places strong value on imagination, people-first thinking, and giving team members room to grow in their own direction. It is recognized internationally for award-winning work and for using creativity to help brands define a meaningful purpose and connect with people in a real way.

Role Overview

The Executive - Operations will support day-to-day office and administrative activities across teams, helping keep internal processes organized and efficient. This role combines coordination, documentation, communication, travel support, and office administration.

Administrative Support

• Assist different departments with administrative tasks such as data entry, document preparation, and filing.
• Help organize meetings, conferences, and appointments as needed.
• Support office supply tracking and inventory control.
• Work with the Talent Team on employee seating arrangements.
• Coordinate with messengers/runners to deliver client, vendor, and government-related invoices and documents.
• Follow up on talent-related tasks to make sure they are completed on time.
• Coordinate with the finance team on invoices and expense purchase orders.
• Support office-related tasks with office boys when required.
• Issue expense POs and register invoices.
• Prepare manual invoices.
• Create new expense vendors and clients in the new system.
• Track and report office attendance and rotation plans.

Travel Arrangements

• Organize employee travel, including flights, hotels, local transport, and visa processing when necessary.
• Prepare travel itineraries and ensure all required travel documents are complete.
• Monitor travel spending, reconcile expenses, and follow company policy.

Communication

• Handle communication with clients, employees, and visitors, responding to questions and sharing information.
• Receive, sort, and distribute incoming and outgoing mail and parcels.

Calendar Management

• Support management calendars by arranging appointments and meetings efficiently.

Qualifications

• Prior experience in a similar role is preferred.

Additional Information

Reference: R-2408P-2700