Executive Coordinator & Marketing Associate

About the Role

The Calendar Group is looking for a highly organized, self-driven Executive Coordinator & Marketing Associate to support senior leadership while contributing to project coordination and marketing work. This position suits someone who is detail-focused, communicates clearly, and performs well in a dynamic, fast-moving setting where priorities can shift quickly.

Executive Support

• Handle executive calendars and manage scheduling needs.
• Arrange and coordinate both internal and external meetings.
• Draft meeting agendas and take detailed notes during discussions.
• Monitor action items and follow up to keep tasks moving to completion.
• Organize travel plans and related arrangements.
• Maintain orderly filing systems, documents, and shared company resources.

Project and Marketing Coordination

• Support special projects that involve collaboration across several departments.
• Assist with email marketing efforts and campaign execution.
• Help plan and carry out events.
• Contribute to updates for the company website and social media channels.
• Coordinate work related to photography, video, and graphic design.
• Prepare sales decks and sales collateral sheets.
• Support CRM data updates and reporting tasks.

Qualifications

Applicants should have 2 to 5 years of experience in executive support, marketing coordination, project management, or a closely related role. Strong organization, excellent project management ability, and clear written and spoken communication are essential. The role also calls for strong attention to detail and the ability to balance several priorities at once. Familiarity with Microsoft Office and Google Workspace is required, while experience with Canva, Adobe Creative Suite, Klaviyo, HubSpot, Shopify, or other CRM tools is considered an advantage.

Compensation

Salary for this position is $70,000 to $90,000 per year.