Executive Assistant / Secretary (m/f/x)

About the Company

We are a forward-looking organization with a strong commitment to quality, innovation, and dependable execution. Our culture values streamlined work, trustworthiness, and an initiative-driven mindset. In this role, you will directly support senior leadership and contribute to the achievement of strategic business objectives.

Role Overview

As an Executive Assistant / Secretary, you will serve as a reliable organizational partner to the executive board. Based in Karlsruhe, you will help keep daily operations running smoothly and support leadership with high-level administrative coordination. The position is planned to begin in April 2026 and includes options for remote work.

Key Responsibilities

• Plan, manage, and continuously adjust demanding calendars with strong attention to priorities and deadlines.
• Arrange business travel for international trips, including schedules, bookings, and complete logistical coordination.
• Prepare board and leadership meetings, and document decisions carefully and accurately.
• Serve as a central contact for both internal teams and outside business partners.
• Draft, process, and manage confidential communication in both German and English with complete discretion.
• Improve administrative workflows to help the executive office operate more efficiently.
• Coordinate company events and internal gatherings that support a positive workplace culture.
• Support leadership in a high-responsibility environment with professionalism and strong organizational control.

Requirements

• You have completed a commercial apprenticeship or hold a degree in business administration.
• You bring several years of experience supporting board-level or managing-director-level executives.
• You have native-level or C2 German skills and communicate confidently in English.
• You are highly proficient with MS Office and common digital collaboration tools.
• You are dependable, discreet, and present yourself with confidence and professionalism.
• You have excellent time-management skills and remain composed when workload or pressure increases.

Additional Information

The starting date for this position is April 2026. The role is based in Karlsruhe, Baden-Württemberg, Germany, and remote work is available. An attractive compensation package is offered.

Application Note

Interested candidates can submit their application quickly through the provided online process.