Executive Assistant

Role overview

This six-month contract opportunity is for an experienced Executive Assistant to support senior leaders in a fast-moving biotech environment based in San Francisco, CA. The role combines strategic and administrative support, with close involvement in executive coordination, cross-functional communication, and high-priority initiatives. The organization is working at the intersection of AI and biotech research, and is looking for someone who is proactive, adaptable, discreet, and comfortable operating in a dynamic setting.

Work location and schedule

The position is based in San Francisco, CA and follows a hybrid arrangement, with three in-office days each week: Monday, Tuesday, and Thursday.

Compensation

Pay is set between $44.50 and $50.00 per hour.

Key responsibilities

• Keep multiple executive calendars organized across time zones, making sure priorities are balanced and time is used effectively.
• Arrange both domestic and international travel, including flights, lodging, itineraries, and expense documentation.
• Manage written and verbal communication with professionalism, privacy, and attention to detail, including emails, meeting requests, and internal updates.
• Support the preparation of strategic meetings, presentations, and reports so that content is clear, accurate, and ready on time.
• Plan and run important events, off-sites, and special gatherings with strong coordination and creative execution.
• Participate in key meetings to create agendas, capture detailed notes, and follow through on action items until completion.
• Work closely with workplace, IT, and events teams to coordinate logistics for organizational initiatives.
• Develop trusted relationships across the company and act as a reliable connector for people and information.
• Provide guidance and support to other executive assistants as a senior member of the team.
• Tackle special projects and ad hoc assignments that help advance business objectives.

Required experience and qualifications

• At least 7 years of experience supporting Vice President-level or C-level leaders, ideally in enterprise SaaS, technology, or biotech settings.
• Proven ability to juggle several high-pressure priorities in a fast-paced environment.
• Strong organizational ability with a proactive, problem-solving mindset.
• Excellent written and verbal communication skills, along with sound judgment and discretion.
• Comfort using tools such as Google Workspace, Slack, Zoom, and Navan.
• Ability to stay composed and effective under pressure while handling confidential information.
• Strong interest in biotech, innovation, and mission-driven work.

Preferred background

• Prior experience supporting executives in high-growth technology or biotech companies is an advantage.
• Exposure to event planning, project coordination, and stakeholder management is helpful.
• Strong relationship-building and interpersonal skills across diverse teams are valued.

Benefits and additional information

Eligible employees may have access to medical, dental, vision, paid time off, paid holidays, and other employer-sponsored programs, subject to eligibility requirements. Because this is a contract assignment, company-sponsored benefits are not available unless required by law.

The employer reviews qualified candidates with prior arrest or conviction records in line with applicable regulations. Work sponsorship is not available for this opportunity.

The role is with a people-focused recruitment firm that supports hiring across administrative, operations, finance, HR, sales, marketing, customer success, and technology functions, and works across contract, temp-to-perm, permanent, and employer-of-record placements.