Executive Assistant

About the Company

Prime Quadrant supports more than 240 affluent families throughout North America and advises on over CA$26 billion in assets under consultation. The firm’s purpose is to help families plan for the future while supporting their financial, social, and human capital goals. Its culture is built around the PATH values: Purposeful, Authentic, Tenacious, and Humble. The organization emphasizes a workplace grounded in trust, inclusion, and resilience, and has been recognized as one of the Best Workplaces™ in Canada for the period of November 2025 to November 2026 by Great Place to Work® based on an independent Trust Index™ survey of employees.

This role is for a highly organized Executive Assistant who will provide direct support to a senior leader in a fast-moving environment. The position calls for someone who can juggle multiple priorities, keep communication and reporting organized, and help drive strategic work forward with care and precision.

Core Responsibilities

• Handle calendar management, meeting coordination, travel planning, and expense tracking for the senior leader.
• Review incoming messages and meeting requests, then organize them by urgency and importance.
• Create reports, slide decks, agendas, and meeting documents to support strategic work and stakeholder discussions.
• Monitor tasks, timelines, and follow-up items so commitments are completed on schedule.
• Help coordinate cross-functional initiatives by collecting input, tracking deadlines, and following up with stakeholders.
• Keep CRM information current in HubSpot.
• Write and refine professional emails, stakeholder updates, and other business communications.
• Assist with meeting preparation and post-meeting follow-through to close out outstanding actions.

What the Role Requires

• 3 to 5 years of administrative support experience, or 1 to 2 years supporting executives, ideally in consulting, financial services, or another demanding professional setting.
• A post-secondary diploma in business, office administration, or a closely related field is preferred.
• Prior experience supporting more than one stakeholder or client in a professional services environment is an advantage.
• Strong command of Microsoft Office tools, including PowerPoint, Excel, Outlook, and Teams.
• Experience with CRM platforms; HubSpot experience is a plus.
• Excellent written and verbal communication skills, along with strong accuracy and follow-through.
• Comfort handling sensitive information with a high level of discretion.

Key Attributes

• Highly organized with the ability to manage several priorities and deadlines at the same time.
• Professional, detail-oriented, accurate, and dependable.
• Self-starter who can spot issues early and take initiative to address them.
• Clear communicator who can work well with internal teams and external partners.
• Capable of working independently while remaining an effective team contributor.
• Comfortable using technology platforms and AI productivity tools to improve efficiency and workflow.
• Process-driven, with a strong focus on records, follow-ups, and reporting.
• Interest in wealth management, philanthropy, and relationship-based business settings.

Compensation and Benefits

• Base pay between CA$65,000 and CA$85,000 per year.
• Performance-linked bonus opportunity.
• Room for career growth based on performance.
• Comprehensive health benefits.
• Retirement plan.
• Parental leave top-up.
• Up to CA$1,000 per year for approved continuing education.
• Wellness allowance of up to CA$600 per year.
• Three weeks of vacation each year.
• Paid sick days, personal days, and a volunteering day.

Additional Information

The company notes that its asset figure is based on an Assets Under Consultation measure, which reflects the assets it advises on for clients. This differs from the more common Assets Under Management metric. The role is based in Toronto, Ontario, Canada, and is a full-time onsite position.