Documentation Coordinator

About the employer

The hiring company is an established sustainable engineering consultancy that has been delivering high-performance solutions and steady growth since 2003. The team works with specialists from the first BIM Level 2 certified consultancy in the UK and Ireland, contributing to projects across Ireland, the UK, Turkey, and Africa.

Role overview

This temporary Documentation Coordinator position supports M&E project handover activity across three active sites in Limerick, Waterford, and Cork. You will work under the direction of the M&E lead and help ensure that project documentation is complete, compliant, and ready for client issue. The role is remote, but only for candidates based in Ireland.

Key duties

You will manage the full documentation cycle for MEP/M&E projects, including subcontractor submissions such as pressure test records, commissioning documents, and O&M packs. You will organise and record files in SharePoint and Broeker, the project quality system, and prepare document packs for issue to clients on schedule. You will also follow up with subcontractors when information is incomplete or does not meet standards, escalate unresolved issues when necessary, keep track of progress across multiple sites, monitor snagging items, and provide daily status updates to the M&E lead. In addition, you will apply the Environmental Management System consistently and support the organisation’s sustainability objectives.

Skills and experience

The ideal candidate will come from an engineering, construction, mechanical, electrical, or building services background, with preference for someone who has handled commissioning or handover documentation on construction or fit-out projects. Strong organisation, a structured working style, and the ability to juggle several workstreams at the same time are important. You should also be a clear communicator who is comfortable dealing with subcontractors and project teams. Experience using SharePoint or similar document control tools is required, and you must be able to work independently with minimal supervision once trained.

Offer details

The assignment requires availability within a few days of receiving an offer. The role is fully remote, and you will need to use your own laptop; access to the necessary systems will be provided. This is a chance to support significant projects alongside experienced industry professionals.

Next steps

If you are interested in taking ownership of project documentation and contributing to sustainable engineering delivery, you may proceed through the application process or contact Sandra at 01 4744608 for further details.