Department Administrator

Role Summary

ALFIRAS General Contracting is looking for a well-organized, proactive Department Administrator to support the Communication & Marketing team and provide executive and secretarial assistance to the Finance Director. The role calls for someone who can juggle multiple priorities in a busy corporate setting while keeping work accurate, efficient, and professional.

Communication & Marketing Support

• Deliver day-to-day administrative assistance to the Communication & Marketing Department.
• Help coordinate internal and external communication activities such as company announcements, newsletters, and corporate events.
• Support the creation, checking, and circulation of marketing and branding content.
• Assist with updating and maintaining website content.
• Coordinate marketing drives, events, and promotional initiatives.
• Maintain CRM records, ensuring the data is correct and properly organized for communication and marketing use.

Executive & Administrative Support

• Organize calendars, meetings, and appointments for the Finance Director.
• Arrange travel, including flights, hotel stays, and ground transportation.
• Prepare agendas, presentations, reports, and other supporting materials for meetings.
• Take minutes and share them when needed.
• Manage correspondence and safeguard confidential files and information.
• Serve as a point of contact between the Finance Director and other internal teams to ensure smooth coordination.
• Provide broad administrative and secretarial support as required.

Requirements

• A bachelor’s degree in Business Administration, Marketing, Communications, or a closely related discipline.
• At least 3 to 5 years of experience in administration, department coordination, executive support, or a similar position.
• Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Hands-on experience with databases, CRM platforms, and document management.
• Very good written and spoken English communication skills.

What We're Looking For

• High attention to detail and strong accuracy.
• Good interpersonal skills and clear communication.
• A proactive, practical, and solution-focused approach.
• The ability to work independently and manage several priorities at the same time.

Application Note

Candidates who match the above profile and want to contribute to a dynamic team are encouraged to apply.