Administrative Executive - Trading

Role Overview

We are looking for a seasoned and reliable Administrative Assistant to handle routine business operations, vendor coordination, and internal follow-up activities. The right person will be well-structured, proactive, and comfortable taking ownership of tasks with very little oversight in a busy workplace.

This position calls for excellent communication, a sharp eye for detail, and the ability to juggle several priorities at once while keeping deadlines and commitments on track.

Key Responsibilities

• Oversee day-to-day administrative and operational work across different teams.
• Monitor tasks, timelines, and active projects to make sure everything is completed on schedule.
• Chase pending items and send reminders to the appropriate people.
• Support coordination between teams so information flows clearly and efficiently.
• Work with vendors, suppliers, and external service partners.
• Handle contract discussions and help obtain the best possible commercial terms for the business.
• Keep records, reports, and files organized and accurate.
• Assist management with scheduling, coordination, and operational planning.
• Ensure day-to-day work aligns with internal processes and operating standards.
• Look for practical ways to improve efficiency and productivity.

Requirements

• A minimum of 8 years of experience in a similar coordination or operations-based role.
• Proven capability to work on your own with limited supervision.
• Strong organizational ability and the capacity to manage multiple tasks.
• Very good communication skills and strong English, both written and spoken.
• A careful, dependable, and well-organized approach to work.
• Quick to learn and able to adjust fast to new tools, processes, and responsibilities.
• Comfortable working under pressure and meeting tight deadlines.
• Strong background in vendor handling and negotiation.
• Good track record of monitoring tasks and following up consistently.
• Solid administrative and coordination experience.

Additional Information

This role is based in Dubai, United Arab Emirates, and is a full-time, on-site position.

No compensation details, opening count, start date, or application deadline were provided.