Administrative Assistant

Role Overview

This contract position is for an Administrative Assistant based in Midtown New York City. The role supports two Managing Directors and includes occasional assistance to additional senior Executive Directors. The assignment is onsite, with an average in-office presence of four days each week.

Compensation

The pay rate for this opportunity is $33 per hour.

Key Responsibilities

• Provide dependable administrative support to two Managing Directors, handling a broad range of day-to-day coordination needs.
• Maintain highly organized calendars, applying judgment to protect time while remaining adaptable when priorities change.
• Answer calls and manage messages, prioritizing urgent matters appropriately while keeping overall workload in view.
• Arrange occasional business travel, including building itineraries, coordinating meetings with administrative teams in other locations, and completing post-trip expense processing.
• Assist with local office space and seating arrangements for teams reporting to the two Managing Directors, following departmental policies.
• Support ad hoc team needs such as preparing materials or logistics for Open Forums and Town Halls and updating department organizational charts.
• Offer occasional support to several senior Executive Directors, including travel and expense help and scheduling assistance for high-attendance or senior-level meetings.

Qualifications

• Prior experience as an administrative assistant supporting multiple senior leaders is required; experience at the Managing Director level is preferred.
• Background in financial services would be an added advantage.
• Strong command of Microsoft Outlook, especially for calendar management, scheduling, and meeting coordination.
• Working knowledge of Word, Excel, and PowerPoint is needed; familiarity with Copilot is helpful.
• Excellent organization, follow-through, and the ability to juggle several priorities while anticipating needs and taking initiative.
• Strong written and spoken communication skills with a polished, service-focused approach.
• Well-developed interpersonal skills and the ability to work effectively with colleagues and stakeholders at all levels, including senior leaders.
• High discretion and sound judgment when dealing with confidential information and urgent requests.

Additional Information

This role requires onsite work in Midtown NYC for an average of four days per week. No additional perks, openings count, or application deadline were specified.

Who Can Apply

Candidates with administrative assistant experience supporting multiple senior executives, particularly Managing Directors, are suitable for this role.