Project Executive

About the Role

We are seeking a highly organized, proactive Project Associate to coordinate cross-functional work, keep stakeholders aligned, and manage executive schedules as well as project timelines. The right person will bring strong communication, planning, and organization abilities, along with the capacity to juggle several priorities in a fast-moving environment.

Project Planning & Execution

• Lead projects from start to finish and help ensure important initiatives are completed on schedule.
• Build and maintain project plans, timelines, tracking sheets, and progress updates.
• Spot potential risks, dependencies, and the actions needed to reduce them.
• Monitor delivery progress and keep work aligned with business goals.

Stakeholder Management

• Work with internal and external stakeholders to support smooth project delivery.
• Serve as the main coordination point between leadership, business teams, and cross-functional groups.
• Organize project meetings, note action items, and follow up until tasks are completed.
• Keep communication clear and ensure all stakeholders stay aligned.

Calendar & Meeting Management

• Handle leadership calendars, scheduling, and meeting priorities.
• Coordinate internal and external meetings, reviews, and governance discussions.
• Prepare agendas, minutes of meeting, and action-item trackers.
• Ensure discussions and decisions are followed through to closure in a timely manner.

Coordination & Communication

• Support collaboration across departments and functions.
• Track deliverables and help ensure deadlines are met.
• Create presentations, dashboards, and reports for leadership reviews.
• Assist leadership with strategic planning and operational tasks.

Requirements

• A bachelor’s degree in Business Administration, Engineering, Management, or a related discipline.
• 1 to 3 years of experience in project management, program management, executive coordination, or business operations.
• Proven exposure to calendar handling, stakeholder coordination, and cross-functional collaboration.
• Strong verbal and written communication, presentation, and people skills.
• Excellent organization and multitasking capabilities.
• Comfort using Microsoft Office tools such as Excel, PowerPoint, and Word, along with project management software.
• Ability to work independently while managing several assignments at once.
• Strong analytical thinking, problem-solving ability, and attention to detail.

Preferred Skills

• Experience partnering closely with senior leadership.
• Understanding of project management methods and tools.
• Background in a startup, consulting, or corporate setting with a fast pace.