People Assistant / HR Administrator

Role overview

We are hiring a People Assistant / HR Administrator to support the UK People Team on a temporary maternity cover assignment. This position focuses on day-to-day HR operations, including employee lifecycle administration, HR system maintenance, recruitment support, absence processing, and handling employee questions.

The role works in close partnership with People colleagues, Payroll, Customer Service, hiring managers, and other internal stakeholders to make sure employee information, documents, and HR processes are handled accurately and within required timelines. It is a hands-on support position that calls for excellent accuracy, strong organisation, and the ability to manage confidential data in a busy environment.

This opportunity is best suited to someone with prior HR administration or People support experience who is comfortable working with systems, employee records, and urgent HR requests.

Key responsibilities

• Provide administrative support for HR processes for UK-based employees, keeping records and HR systems current and correct.
• Handle administration for starters, employee changes, and leavers, including onboarding paperwork, contractual/status updates, payroll-related amendments, offboarding tasks, and exit documentation.
• Support right-to-work checks, eligibility processes, TUPE onboarding, and internal people documentation, ensuring all records and checks are completed properly.
• Work in BambooHR and other HR platforms to enter, update, retrieve, and prepare employee information for the People Team and wider business.
• Coordinate with hiring managers, senior stakeholders, and internal teams on job advertisement requests and recruitment administration tasks.
• Manage internal absence administration for sickness, bereavement, and other leave types, including return-to-work tracking and payroll updates.
• Monitor and respond to the UK HR inbox for holiday queries, sickness updates, record changes, document requests, system updates, and general HR support.
• Assist the wider People Team with administrative tasks such as reference letters, eye test vouchers, employee documents, record changes, and urgent system actions.
• Escalate complex or sensitive matters to the relevant People Team contact and ensure confidentiality and data protection standards are maintained at all times.

Requirements

• Previous experience in HR administration, People support, or a similar administrative position.
• High attention to detail and accuracy when working with employee data.
• Confidence using HR systems, spreadsheets, shared inboxes, and document handling processes.
• Strong organisational ability and the capacity to manage multiple priorities in a fast-moving setting.
• A people-focused approach and a professional manner when dealing with employee and manager queries.
• Clear written and verbal communication skills.
• Ability to manage confidential and sensitive information appropriately.
• Confidence following procedures and escalating issues when needed.
• Working knowledge of Microsoft Office or Google Workspace, especially spreadsheets, documents, and email.
• Proactive, supportive attitude toward the wider People Team.
• Basic understanding of UK HR administration processes.
• Experience with BambooHR or similar HR platforms is preferred.

About the company

Job&Talent is a global AI-driven workforce management platform serving frontline industries. Its technology helps businesses improve productivity and efficiency while giving workers tools that support success at work.

The platform covers the full workforce journey, including recruitment, planning, time and attendance, performance, cost management, and communication. The company has supported millions of workers and works with thousands of blue-chip clients across delivery, logistics, manufacturing, e-commerce, retail, and hospitality.

Headquartered in Madrid, Job&Talent operates in 10 countries across Europe, the US, and Latin America, and is supported by major investors including Atomico, Goldman Sachs, Kinnevik, BlackRock, and SoftBank.

Culture and working style

The company values innovation, high standards, analytical thinking, ownership, collaboration, and fast decision-making. It encourages empathy, honesty, inclusion, and a people-first mindset, and rewards impact through competitive pay, meaningful benefits, and opportunities to influence how work is shaped at scale.

Equality and data processing notice

The employer is committed to equal opportunity and welcomes applications from qualified candidates regardless of national origin, race, disability, religious beliefs, or sexual orientation.

Artificial intelligence tools may be used to assist parts of the hiring process, such as reviewing applications, analysing resumes, or checking responses for consistency and verification signals. These tools support the recruitment team but do not replace human judgment, and final hiring decisions are made by people. For questions about how data is processed, candidates may contact the employer directly.