Payroll & HRIS Coordinator

About Sangoma

Sangoma is a communications technology company that helps organizations connect people, processes, and systems through one integrated platform. Its offerings include UCaaS, CCaaS, connectivity, and security solutions across cloud, hybrid, and on-premise setups, supporting collaboration and communication for businesses worldwide.

Role Overview

The Payroll & HRIS Coordinator supports payroll operations and HR administration to help keep processes accurate, efficient, and compliant. The position contributes to a positive employee experience by maintaining payroll accuracy, assisting with employee lifecycle tasks, and protecting the integrity of employee data across internal systems.

This role is best suited to someone who is highly detail-oriented, experienced in payroll processing, and comfortable handling confidential information in a busy environment. The coordinator works closely with employees, managers, Finance, and external vendors to support a global workforce and strengthen operational excellence within the People Team.

If you are based in the Sarasota area, the role follows a hybrid schedule with two days per week in the office. For other locations, the position is remote.

Payroll Administration

• Run payroll accurately and within deadline for employees in multiple locations, including international payroll.
• Check payroll inputs for correctness, such as worked hours, deductions, bonuses, commissions, and benefit-related updates.
• Support payroll audits, reconciliations, and the resolution of payroll variances or errors.
• Keep payroll records up to date and aligned with applicable federal, state/provincial, and local rules.
• Liaise with payroll providers and internal teams to resolve payroll-related matters.
• Help with year-end payroll tasks, including tax documents and reporting.
• Carry out additional duties as assigned.

HRIS & HR Administration

• Update and maintain employee data in the HRIS platform.
• Support onboarding and offboarding, including documentation and system changes.
• Help manage employee benefits administration, enrollments, and changes.
• Prepare HR and payroll reports when needed.
• Maintain employee records while ensuring accuracy and confidentiality.
• Assist with HR policies, procedures, and compliance documentation.
• Respond to employee questions related to payroll and HRIS.
• Contribute to HR projects and other initiatives as needed.

Requirements

• 3 to 5 years of experience in payroll processing and HR administration.
• Hands-on experience with HRIS and payroll systems.
• Solid understanding of payroll practices, wage legislation, and compliance standards.
• Strong focus on detail and well-developed organizational abilities.
• Ability to manage sensitive and confidential information with professionalism.
• Effective communication and customer service skills.
• Comfortable using Microsoft Office, especially Excel.
• Experience with multi-state or international payroll is an advantage.

Preferred Qualifications

• Payroll certification such as CPP, PCP, or an equivalent credential is a plus.
• Background in a fast-moving or global organization is preferred.
• Exposure to benefits administration and employee lifecycle processes is helpful.

Benefits

• Broad benefits coverage, including health, vision, dental, and long- and short-term disability, available after a short waiting period.
• 401(k) matching with a 100% match on the first 4% contributed.
• Employee Stock Purchase Plan available after one year of service.
• Flexible time off along with company holidays.
• An entrepreneurial environment with strong opportunities for career growth.

Compensation

The employer states a transparent salary range of $50,000 to $65,000, depending on location, experience, and qualifications.

Eligibility

Applicants must be authorized to work in the United States on a full-time basis for any employer. Agency submissions and third-party resumes are not accepted.

Equal Opportunity

The company is an equal opportunity employer and considers all protected groups, including protected veterans and individuals with disabilities.