Office Manager

About the role

EDG, a forward-thinking firm working across architecture, engineering, and product design, is hiring an Office Manager for its New York City team. This position partners closely with the administrative group to keep the workplace running smoothly, support day-to-day operations, and help shape a positive company culture.

The ideal candidate brings energy, warmth, and a practical, solution-oriented mindset. This is a fast-moving role in a startup-style environment where priorities can shift quickly and no two days look the same.

Key responsibilities

• Review current office practices, improve workflows, and introduce software or systems that make office administration more effective.
• Oversee weekly ordering and inventory for office materials, kitchen stock, branded items, and groceries.
• Maintain accurate records for company equipment, including tracking and auditing assets.
• Coordinate ongoing facility upkeep, outside vendors, and office hardware maintenance.
• Develop and roll out practical routines and processes to keep the office and equipment organized and functioning well.
• Support management of the company’s software and technology tools.
• Draft, refine, and format proposals and other documents to assist the team.
• Work with the admin team to organize and deliver meetings and events such as all-hands sessions, team lunches, monthly activities, company celebrations, showroom events, and similar gatherings.
• Serve as a front-desk contact for phone calls, walk-in visitors, vendors, and candidates.
• Handle incoming mail, sign for deliveries, and prepare outgoing mail and shipments.
• Coordinate computer inventory such as laptops, monitors, phones, and related devices; order equipment and prepare it for new hires before their start dates.
• Gather employee input with the admin team to help improve the workplace experience and culture.
• Assist in building presentation materials and internal reports.
• Help monitor RFP activity and proposal submissions.
• Support the tracking of bid opportunities, including deadlines, required documents, and follow-up actions.
• Maintain team trackers and actively flag risks, pending items, deadlines, and follow-up needs.

Experience and qualifications

• Between 3 and 6 years of overall professional experience, including at least 3 years in an Executive Assistant or Office Manager role.
• A bachelor’s degree is required.
• Comfortable working in a busy, high-growth environment and capable of juggling multiple priorities at once.
• Friendly, upbeat, approachable, and comfortable taking initiative.
• Proactive, assertive, and resourceful, with a strong ownership mindset.
• Quick to learn new technology and open to adopting tools and systems.
• Strong organizational, analytical, communication, and time-management skills.
• Entrepreneurial attitude and willingness to take responsibility for getting things done.
• Experience in a startup environment is an added advantage.

Benefits

EDG provides a competitive benefits package that includes a 401(k) match, company-sponsored events and activities, generous paid time off, bonus days off, professional development opportunities, and additional benefits.

Additional information

EDG has received multiple industry and business recognitions, including Inc. 5000’s Fastest-Growing Private Companies award in 2016, 2018, 2019, 2020, 2021, 2023, 2024, 2025, and 2026; Architizer’s A+ Architecture + Technology Award in 2018; Zweig Group’s Best Firms To Work For award in 2016 through 2026; and Zweig Group’s Hot Firms award from 2018 through 2026.