Key Administrator

Role Overview

The University of South Carolina system is seeking a Key Administrator to support SAAS Custodial, Move Crew, and Facilities Administration in Columbia, South Carolina. This full-time position focuses on safeguarding access across housing operations, maintaining precise key and lock records, and supporting a secure environment for residents and staff.

About the University

The University of South Carolina system serves communities across the state through eight institutions and 20 locations. Its campuses educate more than 50,000 students and emphasize public service and community impact through in-person, online, and blended learning opportunities.

What You Will Do

This position is responsible for managing housing keys, monitoring lock and core changes, maintaining accurate records, and coordinating access control activities across multiple buildings. The role also supports after-hours key-related issues and participates in an on-call rotation that helps cover Work Control operations around the clock, every day of the year.

• Oversee the full inventory of Housing Staff keys, which includes more than 100 keys, and define key management procedures as approved by the supervisor.
• Prepare work orders that document related activities and keep detailed records of installed locks, lock changes, key replacements, and similar information for more than 30 buildings and over 8,000 residents.
• Track and coordinate temporary, construction, and permanent lock/core replacements.
• Update key codes whenever locks are changed and new keys are issued for more than 30 buildings.
• Work with electronic key box vendors and monitor key box security and related systems.
• Handle key-related calls after normal hours when needed.
• Serve in the on-call rotation supporting 24/7/365 Work Control operations.

Requirements

The role calls for strong organizational ability, excellent customer service, and clear interpersonal, written, and verbal communication skills. Solid computer skills are also necessary. The position is designated essential during inclement weather, hazardous conditions, and other emergencies.

• Strong organization and attention to detail.
• Customer service and interpersonal communication skills.
• Effective written and verbal communication.
• Good computer literacy.
• Ability to work as essential personnel during emergencies and severe weather.

Preferred Background

Experience with work management systems and processes is preferred, along with prior exposure to key control operations. Familiarity with key monitoring systems and related IT experience would be an added advantage.

Perks and Benefits

The university highlights a competitive salary and a strong benefits package. Additional advantages include generous paid time off, holidays, and professional growth support.

• Competitive salary and strong employee benefits.
• 15 paid vacation days.
• 15 paid sick days.
• 13 paid holidays, including an extended December break.
• Health and life insurance.
• Retirement programs.
• Paid tuition assistance.
• Dependent scholarships.
• Annual leave.
• Sick leave.
• Paid parental leave.
• Professional development opportunities.
• Supportive and collaborative workplace culture.

Additional Information

This is a full-time, on-site role based in Columbia, SC. Applications are accepted through August 11, 2026. Positions are posted for a minimum of five business days and may be closed earlier at the department’s discretion after that period. Candidates may be contacted by phone or email if their qualifications move forward in the process.

Equal Opportunity

The employer provides equal employment opportunities and does not discriminate based on race, sex, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth, or related medical conditions.