Contract Admin

Role overview

This is a 9-month contractual administrative role based in Singapore. The position supports office operations, onboarding, internal communications, workplace coordination, and day-to-day administrative needs to keep the workplace running smoothly.

Onboarding and asset handling

• Oversee the full process for company asset allocation, including ordering, tracking stock, preparing items, and handing them out to employees.
• Manage onboarding materials and corporate items such as laptops, mobile phones, SIM cards, EZ-Link cards, company T-shirts, and staff name cards.
• Support basic laptop setup and initial account preparation for new joiners.

Administration and documentation

• Keep internal records, trackers, and databases accurate and up to date.
• Prepare and draft official letters and employment-related documents, including confirmation letters, resignation acknowledgements, and other corporate correspondence.
• Handle general administrative work, paperwork, and other assigned tasks as needed.

Internal communications and employee engagement

• Help create internal messages that keep employees informed and engaged around company initiatives and events.
• Support the planning and delivery of staff welfare activities, engagement programmes, and company events.

Workspace, supplies, and facilities

• Coordinate office seating plans and workspace arrangements so new hires are ready to settle in efficiently.
• Monitor printer performance, arrange printer servicing when needed, and restock paper and other essential supplies.
• Act as the main contact for office vendors covering items such as water delivery, lighting, and air-conditioning maintenance.
• Help ensure the office remains organised, functional, clean, and properly stocked.

Requirements

• Prior experience in administration, office management, or operations support is required.
• Comfort with basic IT support tasks such as device setup and account creation is important.
• Strong organisational ability is needed to manage multiple priorities, office inventory, and digital records carefully.
• Good written and spoken communication skills are necessary, especially when dealing with employees and external vendors.
• A proactive, collaborative, and solution-oriented attitude is expected.

Additional information

This position is a 9-month contract role and is based onsite in Singapore.