Receptionist / Office Administrator

Company overview

The employer is a global provider of sustainable building envelope solutions, focused on designing, manufacturing, and integrating renewable energy technologies, advanced architectural products, and high-performance wall systems. Its work is centered on helping create buildings that are more energy-efficient, visually appealing, and built with environmental responsibility in mind.

Role summary

This position is for a highly organized, hands-on, and service-oriented Receptionist / Office Administrator who will be the first person visitors and callers interact with. The role combines front-desk duties with broad administrative support to help keep daily office operations running smoothly across several teams.

Reception and communication duties

• Act as the initial contact for visitors, clients, and incoming telephone calls.
• Handle office administration emails promptly and professionally.
• Receive and route phone inquiries efficiently.
• Forward requests to the right department and promptly elevate urgent or sensitive matters.
• Keep communication channels and administrative requests well organized.

Office administration and operational support

• Arrange meetings, travel, office tours, and Lunch & Learn sessions.
• Prepare expense claims and reconcile company credit card transactions accurately and on time.
• Track office supplies and maintain inventory levels within budget.
• Carry out administrative work such as internal documentation, support for accounts-related tasks, and general office coordination.
• Assist the Marketing, Operations, and Sales teams with administrative needs as required.
• Manage certificates and supporting documentation for Lunch & Learn events.
• Support travel reservations and scheduling tasks.

Qualifications

• Prior experience in reception, office administration, administrative assistance, or a comparable role.
• Strong ability to organize, multitask, and maintain accuracy.
• Excellent spoken and written communication skills.
• A professional, client-focused manner with a positive approach.
• Ability to handle competing priorities in a busy, fast-moving environment.
• Comfort using Microsoft Office tools, especially Outlook, Word, and Excel.
• Capable of working on your own while also collaborating with different teams.

Benefits

• Competitive pay with a bonus plan.
• Comprehensive health coverage.
• Generous vacation time and public holidays.
• Opportunities for professional growth and development.
• A collaborative, supportive workplace culture.

Equal opportunity and accessibility

The employer is committed to inclusive hiring and welcomes candidates from diverse backgrounds. Applicants must already be legally allowed to work in Canada without sponsorship and be able to commute to the office each day. The organization also welcomes applications from people with disabilities and will provide accommodations upon request during the selection process.