Project Coordinator

Role overview

MIGSO-PCUBED partners with organisations to deliver their most critical projects and programs, providing specialist project, program, and portfolio management support across a wide range of industries. With more than 30 years of experience, the business helps clients move faster, achieve targets, and unlock greater value from their project environments.

The Melbourne Hub is seeking an experienced and enthusiastic Project Coordinator to support a varied portfolio of projects and high-profile clients. In this consulting role, you will help keep delivery on track by coordinating activities, supporting governance, and ensuring alignment across project teams and stakeholders.

Working alongside MP Consultants, Project Managers, Business Analysts, technical specialists, and business stakeholders, you will contribute to planning, execution, reporting, governance, and continuous improvement across multiple workstreams. Strong organisation, analysis, and communication skills will be key to your success.

Key duties

• Help organise project activities so milestones and deliverables are met on time.
• Support Project Managers with planning, scheduling, and everyday project administration.
• Arrange meetings and workshops, prepare agendas, capture minutes, and track follow-up actions.
• Keep project records current, including plans, RAID logs, action registers, and status reports.
• Track progress and flag risks, issues, or timeline impacts to the project team.
• Assist with reporting by preparing status updates, dashboards, and meeting packs.
• Contribute to Agile delivery by taking part in sprint ceremonies and helping maintain backlogs and delivery artefacts.
• Support the capture, documentation, and validation of business requirements, user stories, and process materials.
• Work with business and technical stakeholders to keep communication clear and ensure actions are resolved promptly.
• Help maintain governance standards by keeping project artefacts accurate, current, and compliant with requirements.
• Assist with change requests, resource coordination, and other project support tasks as needed.
• Look for ways to improve project coordination and delivery processes.

What the role involves

As an MP Consultant, you will be expected to bring expertise, adapt quickly to different industries and environments, and collaborate effectively with internal and external teams. You will represent the MP brand at client sites and demonstrate the organisation’s values of Team Spirit, Commitment, and Excellence. The role also requires you to draw on your project and program management knowledge, along with MP’s tools and preparation, to support client outcomes.

Candidate profile

The ideal applicant holds at least a bachelor’s degree in Engineering, Business, Information Technology, Project Management, or a closely related field. You should have 3 to 6 years of experience supporting complex projects or programs in a Project Coordinator, PMO, Business Analyst, or Agile delivery role within large and complex organisations.

Relevant experience includes project governance, project coordination, requirements gathering and documentation, Agile ceremony facilitation, and upkeep of project documentation. You should be comfortable handling RAID logs, action registers, project schedules, reporting, and stakeholder communication across both Agile and Waterfall environments.

Familiarity with project management and collaboration tools such as Microsoft Project, Jira, Confluence, Azure DevOps, or similar platforms is an advantage.

Strong communication, stakeholder management, organisation, attention to detail, and problem-solving skills are essential. You should be proactive, adaptable, collaborative, and able to perform well in fast-moving project settings. The role also calls for confidence in dealing with both business and technical stakeholders and the ability to adjust quickly to new industries and delivery models.

Career benefits

• Gain exposure to complex projects and programs across a variety of sectors.
• Contribute to client engagements and support relationship management with guidance from MP team leaders.
• Help expand the organisation’s presence within client businesses while accessing professional development opportunities.
• Play a part in delivering strong client outcomes and ensuring customer satisfaction.
• Build consulting experience while working with seasoned project professionals across multiple industries.

Additional information

MIGSO-PCUBED recognises the Traditional Owners of the land on which its teams work and live, and pays respect to Elders past, present, and emerging. The organisation also honours the stories, culture, and traditions of Aboriginal and Torres Strait Islander Elders and communities.

Equal opportunity

The company states that employment is offered without discrimination. Hiring, compensation, engagement, staffing, training, promotion, transfer, and termination decisions are made in line with full and fair equal employment principles, and no one may be denied employment or treated unfairly because of protected characteristics recognised under applicable local, state, or federal law.