External Communication Consultant

Role overview

This consulting role focuses on keeping stakeholders informed with clear, accurate, and timely communication about the HT/FL Project’s progress, performance, and major milestones. The consultant will act as the main point of coordination for executive-level reporting, project dashboards, meeting records, meeting logistics, and communication assets, all prepared in line with corporate standards and project governance expectations.

Core duties

• Plan and coordinate project meetings, including circulating agendas and pre-read material ahead of time to all attendees.
• Build and update detailed reporting packs for SteerCo, Ex.Com., and Board-level meetings, covering KPIs, milestone progress, risk exposure, achievements, pending actions, and forecasted results in a polished executive format.
• Work closely with the PMO to gather, validate, and align reporting inputs so governance submissions remain accurate, complete, and consistent.
• Set up, operate, and improve the Project Management Information System (MIS) framework to support timely and structured information flow across the PMO and related stakeholders.
• Create and maintain standardized templates, tracking tools, and control processes for project progress, risk tracking, action items, resource usage, cost monitoring, and overall performance measurement.
• Develop dashboards and digital reporting solutions using Power BI, Tableau, advanced Excel tools, or similar platforms to present status, KPIs, trends, risks, and forecasts to management and governance audiences.
• Convert technical, commercial, schedule-related, and financial data into concise executive summaries, presentations, and dashboards that are easy for senior leaders and external audiences to understand.
• Protect the accuracy, consistency, and confidentiality of all reporting data while complying with governance requirements, corporate reporting rules, and senior management expectations.
• Prepare communication notes, meeting minutes, milestone updates, executive summaries, and project status reports for senior management, external partners, investors, and regulators when needed.
• Assist in producing project update materials and presentations for corporate communications, investor relations, management reviews, and formal governance meetings, maintaining professionalism and confidentiality throughout.

Education and experience

• A bachelor’s degree in Engineering or a closely related discipline is required.
• At least 8 to 10 years of experience in executive communication, project reporting, or MIS-related work is expected.
• The role calls for strong analytical and presentation capability, along with confidence in dashboarding and visualization tools.
• Applicants should bring excellent written communication and senior-level stakeholder management skills, including interaction with executives and board members.

Skills and tools

• Advanced proficiency in Power BI, Tableau, and Excel, including Power Query and VBA.
• Strong presentation building and data storytelling ability.
• Well-developed analytical thinking and data visualization skills.
• Excellent English writing and speaking skills.
• Ability to condense complex data sets into clear executive-level insights.
• High precision, attention to detail, and an eye for clean report design and presentation quality.

Additional information

This position is offered on a contract basis and requires onsite presence in Jubail, Eastern, Saudi Arabia.