Executive Assistant

Role Overview

A mission-focused nonprofit in San Francisco is seeking a seasoned Executive Assistant to support senior leadership on a contract-to-permanent basis. This position is well suited to someone who can move comfortably in a busy environment, balance multiple priorities with sound judgment, and handle executive support work with precision and discretion. The role centers on keeping administrative workflows organized, preparing polished materials, and making sure leaders and board members are fully supported before important meetings and events.

What You’ll Do

• Handle complex calendar coordination and provide reliable day-to-day administrative assistance so senior leaders can stay focused on key organizational goals.
• Create well-crafted reports, presentations, correspondence, and other business documents for leadership initiatives and special assignments.
• Organize meeting and event logistics by managing calendars, confirming participants, preparing supporting materials, drafting agendas, and recording follow-up notes and minutes.
• Assist with Board of Directors operations by arranging board meetings, sharing materials, maintaining accurate records, and helping ensure governance practices follow bylaws and board requirements.
• Act as a trusted communication link among leadership, board members, and internal or external contacts to keep information moving efficiently.
• Track deadlines, commitments, and shifting priorities for executives, anticipating what is needed so leaders are prepared for conferences, meetings, and other engagements.
• Work with colleagues to coordinate Executive Management Team meetings and ensure scheduling, materials, and logistics are handled smoothly.
• Book travel and coordinate itineraries and related arrangements for executives so trips and schedules run as seamlessly as possible.

Required Experience and Skills

The ideal candidate brings prior executive-level administrative support experience in a detail-oriented office setting. Strong calendar management is essential, along with the ability to juggle multiple time-sensitive priorities. Experience arranging travel, including itinerary planning and schedule adjustments, is important. Advanced Microsoft Office ability is required, as is strong written and verbal communication for preparing clear meeting materials and correspondence. Candidates should also be comfortable supporting executive meetings and board-related work with accuracy, professionalism, strong organization, careful attention to detail, and discretion when handling confidential information.

Additional Information

This is a contract-to-permanent opportunity with an onsite work setup in San Francisco, California. Robert Half notes that qualified applicants with criminal histories will be considered in line with the San Francisco Fair Chance Ordinance. Applicants must be legally authorized to work in the United States. Benefits for contract/temporary professionals include medical, vision, dental, and life and disability insurance, plus access to a 401(k) plan. The company also references free online training and access to its app for job notifications and related features. For qualified candidates, the role may convert from contract to permanent employment.

Equal Opportunity and Legal Notice

Robert Half states that it is an equal opportunity employer and considers all qualified applicants without regard to protected status, including M/F/Disability/Veterans. The posting also references agreement to the company’s Terms of Use and Privacy Notice.