Executive Assistant

Position overview

We are looking for a polished and highly proactive Executive Assistant to support a Senior Executive with end-to-end administrative coordination. The role is central to keeping daily operations running smoothly so the executive can stay focused on strategic work. Success in this position calls for strong professionalism, excellent attention to detail, and comfort working in a demanding, fast-moving, high-pressure setting.

Key responsibilities

• Serve as the executive’s main contact, keeping track of calendars, appointments, commitments, and incoming communication.
• Arrange meetings, conferences, and end-to-end travel, including air tickets, lodging, visas, and local transportation.
• Organize, prepare, and review documentation for meetings, presentations, and conferences so the executive is well prepared.
• Create and send internal and external messages on the executive’s behalf.
• Research information, gather data, and develop concise reports, summaries, and briefing notes when needed.
• Safeguard confidential records and files with discretion and professionalism.
• Communicate with internal teams and outside contacts to maintain strong relationships and smooth coordination.
• Handle assigned administrative tasks and special projects, showing flexibility and problem-solving ability.
• Follow QHSE, Business Continuity, Information Security, Privacy, Risk, Compliance Management, and Governance policies, procedures, plans, and associated risk assessments.

Qualifications

• A bachelor’s degree in Business Administration, Management, or a related discipline is preferred.
• At least 5 years of experience supporting executives, ideally within a corporate or professional services environment.

Skills and competencies

• Background supporting senior leaders in an executive assistant or comparable role.
• Strong planning, scheduling, coordination, and time-management abilities.
• Excellent written and spoken communication with careful attention to detail.
• Good command of Microsoft Word, Excel, PowerPoint, Outlook, and similar productivity software.
• Ability to manage confidential information with complete discretion.
• Comfort working independently while also partnering with cross-functional teams.
• Professional demeanor, interpersonal finesse, diplomacy, and sound judgment.

Additional information

This role is based in Abu Dhabi Emirate, United Arab Emirates and is a full-time onsite position. No stipend or salary amount was provided in the source, and no vacancy count, start date, or application deadline was specified.