Administrative Operations Specialist - FTC

Role Summary

Anker Innovations is hiring an Administrative Operations Specialist for its Düsseldorf office on a fixed-term contract basis. This position focuses on day-to-day office administration, support for office setup and leasing, fixed asset administration, compliance documentation, and onboarding coordination across Europe.

Office Operations and Administrative Support

• Support research and market checks for potential office sites across Europe, compare lease pricing, and help manage the internal approval and signing steps for rental agreements.
• Handle routine administrative work such as ordering office supplies, processing monthly rent and utility payments, and keeping reimbursement records accurate in the system.
• Serve as the main contact for property managers and outside service vendors to help maintain a safe, well-organized, and efficient workplace.
• Assist with team-building events and company meetings to improve the overall office experience.

Fixed Asset Management

• Coordinate purchasing needs for fixed assets such as IT hardware, furniture, and facilities-related items, while managing supplier relationships and keeping the asset register up to date.
• Carry out regular inventory checks to ensure physical assets match system records and that company procedures and audit requirements are followed.
• Manage administrative processes related to asset movement between European countries, including disposal, scrap valuation, and recycling.

Compliance and Documentation

• Maintain both electronic and paper files for employee records and important administrative documents, including lease contracts and vendor agreements.
• Support local labor compliance by tracking critical deadlines and sending reminders for items such as contract renewals and visa expirations.
• Ensure administrative processes follow local laws and internal company rules.

Onboarding and Process Support

• Help coordinate onboarding for new employees in Europe by preparing documents, arranging system access, and supporting related logistics.
• Review the onboarding process and look for ways to improve the experience for incoming employees.

General Support

• Take on additional administrative tasks as needed and contribute proactively to the team’s changing business requirements.

Requirements

• A bachelor’s degree or higher in Human Resources, Administrative Management, Business English, International Trade, or a closely related discipline.
• At least 1 year of experience in HR administration, office operations, or corporate support; strong fresh graduates may also be considered.
• Working knowledge of office leasing, contract handling, cost control, and the full fixed asset management process.
• Strong command of English, both written and spoken, at native or professional level, since the role acts as a link between local vendors and the global team.
• High attention to detail, strong delivery focus, and the ability to manage multiple tasks in a busy environment.
• A proactive, service-minded approach and the ability to work well with others.
• Candidates must already have the legal right to work in the local area; visa sponsorship or work permit support is not available for this outsourced role.

Additional Information

This is a full-time, onsite, fixed-term contract position based in Düsseldorf, North Rhine-Westphalia, Germany.

No visa sponsorship or work-permit assistance will be provided.

The role is for an outsourced arrangement.