Administrative Assistant

Company Overview

BREMER Law Firm works with clients on regulatory matters connected to mergers and acquisitions, including merger control, foreign direct investment, and financial regulatory steps tied to transactions. The firm also handles non-transactional regulatory work across the Middle East and Africa. With offices and representation in Egypt, Kuwait, Morocco, Saudi Arabia, and the United Arab Emirates, the practice pairs high-quality legal support with a strong regional footprint. The work culture is cross-border, detail-oriented, professional, and collaborative.

Role Summary

This is a full-time, on-site position in Riyadh, Saudi Arabia. The Administrative Assistant will support attorneys and firm leadership with day-to-day administrative work, office coordination, and assistance on regulatory processes related to client matters and internal operations.

Key Duties

• Manage calendars, coordinate meetings, and help keep schedules organized.
• Maintain company registrations and internal filing records.
• Support regulatory procedures linked to client files and internal workflows.
• Handle data entry, database updates, and document formatting.
• Organize office supplies, logistics, and general workplace support.
• Assist with file upkeep, records management, and document preparation.
• Communicate professionally with internal teams, clients, regulators, and other external contacts.
• Uphold confidentiality and a high standard of professionalism at all times.

Required Profile

• Strong background in administrative and clerical work, including filing, records handling, scheduling, and document preparation.
• Comfortable interacting with regulators and managing administrative follow-ups.
• Excellent phone etiquette and professional communication for calls, emails, and walk-in inquiries.
• Ability to support senior leaders with executive-level administrative coordination.
• Working knowledge of office tools such as MS Office or similar applications.
• Accurate data entry and basic document formatting skills.
• Highly organized, detail-focused, and capable of managing multiple priorities in a busy setting.
• Able to work cooperatively with teams in Saudi Arabia and internationally while maintaining confidentiality.
• Fluent in English and Arabic.
• A diploma or degree in Business Administration, Office Management, or a related discipline is preferred.
• Previous experience in a legal or professional services environment is considered an advantage.

Additional Information

The role involves routine office administration as well as support for regulatory processes. Success in this position requires discretion, strong time management, adaptability, and consistent collaboration across teams.