Recruiting Coordinator

About GovTech

The Government Technology Agency, or GovTech, is Singapore’s lead public agency for Smart Nation programs and the digital transformation of the public sector. As the Centre of Excellence for Infocomm Technology and Smart Systems, it builds capabilities across data science and AI, application development, smart city solutions, digital infrastructure, and cybersecurity.

GovTech promotes a purposeful environment where people can do meaningful work that improves lives. The organization emphasizes continuous learning and development, and its teams are guided by Agile, Bold, and Collaborative values. Its mission is to reshape government digital services with an outside-in approach that keeps citizens and businesses at the center.

This role begins as a 12-month contract.

Role Overview

The Recruiting Coordinator acts as the operational core of the Talent Acquisition function, helping connect hiring demand in a fast-moving technology environment with disciplined and consistent interview processes. The position goes beyond routine administration and plays a key part in creating a smooth, transparent, candidate-first hiring experience.

Interview Coordination and Scheduling

• Run end-to-end coordination for large volumes of interviews across multiple teams and business units.
• Arrange interview logistics for virtual, onsite, panel, and assessment-based sessions.
• Act as the main contact for candidates, recruiters, hiring managers, and interviewers during the scheduling process.
• Keep communication clear, timely, and supportive so candidates have a positive experience.
• Handle scheduling clashes, urgent changes, and availability constraints quickly and effectively.

Resource Allocation

• Oversee interviewer availability and capacity across large and varied interviewer groups.
• Match interviewers to panels based on skills, requirements, workload, and hiring priorities.
• Work with recruiters and hiring managers to ensure interview panels are well staffed and aligned.
• Track interviewer usage and suggest process changes that improve efficiency and reduce delays.
• Maintain up-to-date interviewer lists, scheduling rules, and allocation frameworks.

Recruitment Operations and Reporting

• Monitor interview scheduling metrics and operational performance measures.
• Create recurring reports and dashboards for recruiters, managers, and leadership.
• Review scheduling patterns, interviewer utilization, candidate flow, and operational effectiveness.
• Keep recruitment data accurate and reliable in systems and reporting tools.
• Support workforce planning and recruiting forecasts using scheduling and pipeline data.

Process Improvement

• Look for ways to simplify scheduling workflows and strengthen recruiting operations.
• Build and maintain standard operating procedures and supporting documentation.
• Collaborate with recruiters and stakeholders to roll out scalable coordination practices.
• Contribute to projects involving recruitment technology, automation, and operational improvement.

Requirements

• A bachelor’s degree in Human Resources, Business Administration, or a related discipline is preferred.
• At least 1 to 3 years of experience in a fast-paced administrative or recruiting environment is required.
• Strong ability to manage complex calendars, along with proficiency in Google Workspace or Microsoft 365, is essential.
• Experience using modern applicant tracking systems is considered an advantage.
• For the ideal profile, a diploma or bachelor’s degree in Human Resources, Business Administration, Operations, or a related field is suitable.
• Applicants with 5 or more years of experience in recruiting coordination, talent acquisition operations, workforce scheduling, or a similar operational role are especially well aligned.
• Hands-on experience handling high-volume interview scheduling across multiple stakeholders is required.
• Experience coordinating resources in complex scheduling environments is valuable.
• Strong familiarity with applicant tracking systems, calendar tools, and productivity software is needed.
• Advanced Excel skills and reporting capability are important.
• Excellent organization, time management, attention to detail, and data accuracy are expected.
• The ability to balance multiple priorities and deadlines at once is essential.

Additional Information

The job is based in Singapore and is an onsite contract position. No salary or stipend amount was specified in the source. No number of vacancies, start date, or application deadline was provided.

About the Work

The role supports hiring operations in a high-growth technology setting and requires strong coordination, communication, and process discipline. It also involves working with recruitment systems, reporting tools, and scheduling processes that support efficient hiring at scale.

Mission

Join the team to help shape Singapore’s digital future and contribute to public-good technology.