Executive Assistant

Role overview

Gallagher Re is looking for an Executive Assistant to support senior leaders and team members from its Toronto office. The position focuses on day-to-day administrative coordination, including travel arrangements, expense reporting, communication support, and planning for meetings and events. The work environment is collaborative, fast-moving, and centered on delivering high-quality support in a reinsurance setting.

The organization encourages applications from candidates who may not meet every requirement exactly, as long as they bring relevant experience and capability.

Key impact areas

• Offer administrative assistance to senior executives and colleagues across different levels of the Toronto office.
• Coordinate calendars and schedules, draft internal and external correspondence, prepare recurring team meeting agendas, track action items, and support expense report preparation.
• Improve presentation materials and maintain or create documents, templates, and other office resources.
• Serve as a main point of contact for office facilities matters, including supply ordering, mail handling, service requests, and communication with building management.
• Provide support to other executive assistants through research, event coordination, onboarding help, and miscellaneous projects.
• Manage confidential information carefully and professionally while staying proactive, organized, and solution-oriented.
• Deliver polished service to clients, prospects, industry partners, and senior leaders in other business units.

What the role requires

• At least 5 years of relevant experience in a similar administrative or executive support role.
• Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
• Excellent planning and organizational ability.
• Comfort handling several priorities at once.
• Clear and confident verbal and written communication skills.

Compensation and benefits

This position offers a competitive salary along with access to a broad benefits package. Depending on job level, the core benefits may vary.

• Flexible medical and dental coverage to suit household needs.
• Life, dependent life, and accidental death and dismemberment insurance options.
• Retirement savings support including RRSP matching, TFSA, pension, and related programs.
• Employee stock purchase plan.
• Educational expense reimbursement.
• Employee assistance programs.
• Discounted GoodLife Fitness membership.
• Flexible work arrangement options.
• Paid sick days and personal days.
• Employee education recognition program.
• Employee referral bonus program.

Inclusion, diversity, and accommodations

Gallagher Re places strong emphasis on inclusion and diversity, viewing them as essential to its business and culture. The company states that it has supported communities for more than 95 years and values the full range of employee backgrounds, experiences, and perspectives.

It is an equal opportunity employer and welcomes applications from people with disabilities. Accommodations are available upon request during the selection process.

The employer also states that employment decisions are made without discrimination based on protected characteristics such as race, religion, gender, sexual orientation, gender identity or expression, marital status, parental status, age, nationality, disability, veteran status, citizenship status, and other legally protected attributes.

AI and hiring process note

The company indicates that artificial intelligence is not used to screen, assess, or choose candidates for this role. AI may be used only to collect candidate information, ask screening questions, and arrange interviews, but it does not make hiring decisions except for identifying applicants who may meet predefined qualifications.