Senior Executive - General Office

Role Overview

This position provides high-level administrative and coordination support to the Group CFO and other C-suite leaders. The role is centered on executive scheduling, travel planning, documentation, communication handling, and day-to-day office coordination to keep leadership operations running smoothly.

Executive Support

• Deliver dedicated administrative assistance to the Group CFO, including calendar management, meeting coordination, travel planning, and handling important communications in partnership with the CFO’s secretary.
• Draft clear and accurate meeting notes that record decisions, assigned actions, owners, and deadlines.
• Support executive meetings and engagements by preparing agendas, presentation decks, briefing notes, and post-meeting follow-ups.

Travel Coordination

• Plan and coordinate business travel for senior leaders by identifying suitable flight options, booking accommodation in line with company rules, and supporting visa processing.
• Build detailed travel schedules and keep all travel-related documents organized and easy to access.
• Compile and reconcile business and travel expenses according to internal policy requirements.

Calendar and Schedule Management

• Manage complex executive calendars, including appointments, meetings, and travel commitments.
• Arrange and participate in meetings when needed, prepare agendas, capture key discussion points, and monitor action items through completion.
• Help keep executive schedules efficient by resolving conflicts early and improving productivity through thoughtful planning.

Administrative and Operational Support

• Submit monthly reimbursement claims for C-suite executives through the designated OA system within required timelines.
• Serve as a communication point between executives and internal or external stakeholders across email and other channels.
• Prepare confidential documents and paperwork that require authorized sign-off.
• Update monthly foreign exchange rates for use in finance forecasting.
• Handle office communications during executive absences, including both written and in-person interactions.
• Create and improve administrative processes and systems to support efficient department operations.
• Take on additional tasks and projects as assigned.

Requirements

• A bachelor’s degree or an equivalent level of practical experience is required.
• Strong verbal and written communication skills, with the ability to work effectively with people at all levels inside and outside the organization.
• Hands-on experience with administrative work such as bookkeeping, data entry, email coordination, scheduling, and document management.
• Comfort using office software and online collaboration tools, including virtual meeting and video conferencing platforms.
• Ability to solve problems calmly, especially when dealing with last-minute travel changes or sudden scheduling issues.
• Advanced capability with Microsoft Office and related digital tools to improve efficiency and productivity.
• Excellent planning, prioritization, and organizational skills to manage multiple tasks and coordinate meetings and travel smoothly.

Additional Information

This is a full-time onsite role based in Singapore, Singapore.