Regulatory Compliance Assistant

Role overview

Empire Life is seeking a Regulatory Compliance Assistant to support its Compliance function. This permanent role is based in Canada with a hybrid work arrangement available anywhere in the country. The position reports to the Director, AML and Regulatory Compliance, and focuses on administrative support for corporate compliance work, regulatory submissions, and related team operations. Assistance to Legal and Corporate Secretary teams may also be needed from time to time.

Compensation

The total target compensation for permanent roles in this position is $56,180 to $84,800, inclusive of salary and target bonus. The base salary within that range will depend on the selected candidate’s experience, skills, and internal equity considerations.

What you will do

• Administer the regulatory compliance management database, including updating regulatory changes and managing access-role adjustments.
• Coordinate the quarterly compliance attestation process with business units to ensure certifications are completed accurately and on time.
• Oversee the policy acknowledgement and compliance training program, including setup, rollout, and tracking completions in the learning management system.
• Help prepare and file regulatory submissions with bodies such as OSFI and FINTRAC while meeting strict deadlines.
• Keep the record of company representation on industry regulatory committees and working groups current.
• Support Legal, Compliance, and Corporate Secretary teams with administrative tasks such as invoice payments, access requests, continuing professional development registrations, staff reimbursements, supply ordering, library filings, and meeting coordination.
• Carry out other duties as assigned.

What the role calls for

• Careful, process-driven administration with strong quality control and consistent adherence to deadlines.
• Excellent attention to detail and accuracy.
• Discretion, tact, and the ability to manage highly sensitive and confidential information.
• Confidence to work independently and take initiative.
• Strong organizational ability, including scheduling people and information and handling multiple priorities.
• Clear written and verbal communication skills.
• Working knowledge of legal, regulatory, or corporate records and file management practices.
• Strong computer skills with word processing, spreadsheets, and database tools.
• Experience with regulatory compliance management databases is considered an advantage.
• A diploma in Business Administration or Legal Administration is an asset.
• At least 3 years of experience in administrative services.

Additional information

This role is part of a hiring process that includes AI-based keyword and minimum-qualification screening, with recruiters reviewing the results.

Benefits and workplace culture

For permanent full-time employees, Empire Life provides a broad rewards package that includes a hybrid work model, annual pay increases, an annual bonus program, learning and development opportunities, tuition reimbursement where role-dependent, benefits funded by the employer from day one, flexible working arrangements, personal health days, four weeks of vacation from the start date, a defined contribution pension plan with employer matching, parental and compassionate leave top-ups, wellness and recognition programs, and an employee referral program.

Equal opportunity and accessibility

Empire Life is an equal opportunity employer and encourages applications from candidates of all backgrounds. The company supports an inclusive hiring process and will consider applicants equally regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. Accommodation is available on request for candidates with disabilities during all stages of the recruitment process. Alternative-format access and accessibility questions can be directed to recruitment@empire.ca.