Receptionist cum Admin

Role overview

An established business group in the Middle East is looking for a polished and well-presented Receptionist cum Admin for its Dubai office. The position calls for a professional with strong people skills, front desk experience, and the ability to support daily administrative tasks efficiently.

Location: Dubai, United Arab Emirates

Education: Graduate

Experience: 5+ years

Position: Receptionist cum Admin

Key responsibilities

• Receive guests, VIPs, and business visitors courteously and professionally.
• Oversee the reception desk and keep the front office area neat, organized, and presentable at all times.
• Answer phone calls and emails, handle enquiries, and route them to the right person or team.
• Arrange meeting room reservations and make sure rooms are ready before scheduled meetings.
• Manage incoming and outgoing couriers, mail, and other deliveries.
• Support travel planning, hotel reservations, and visitor movement arrangements when needed.
• Maintain visitor registers and access records while following security and compliance procedures.
• Carry out general administrative tasks such as preparing documents, filing, scanning, photocopying, and data entry.
• Work with different departments to keep office operations running smoothly.
• Track reception-area stationery and office supplies and coordinate restocking.
• Assist with office gatherings, meetings, and hospitality-related arrangements.
• Protect sensitive information and handle it with professionalism and confidentiality.

Requirements

• Graduation or diploma in Business Administration, Hospitality, or a similar discipline.
• At least 5 years of experience in reception, front office, or guest relations, ideally in a family office, corporate setting, private office, or premium service environment.
• Strong spoken and written English communication skills; Arabic will be an advantage.
• Smart professional presence with excellent interpersonal and client-handling skills.
• Good planning, coordination, and multitasking abilities.
• Comfortable using Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to operate effectively in a busy, multicultural workplace.
• Strong ethics, discretion, accuracy, and attention to detail.

Additional information

This role is intended for an individual with an excellent personality and a professional approach, suitable for representing a well-known business conglomerate. The source does not mention salary, perks, number of openings, or notice period.