PMO Executive Assistant

About the Role

This position is designed for a highly organized and proactive assistant who can help the Transformation Office run smoothly while supporting the delivery of strategic change initiatives. The role combines coordination, administrative support, and reporting responsibilities to keep PMO activities on track and to enable effective execution of transformation programs.

What You’ll Do

• Support PMO and Transformation Office leaders with day-to-day administrative and coordination tasks.
• Follow up on project plans, milestones, and deliverables across multiple transformation initiatives.
• Build reports, dashboards, and presentation materials for senior stakeholders.
• Arrange meetings, prepare agendas, and track action items and follow-ups with internal and external stakeholders.
• Keep project files, documentation, records, and governance templates organized and up to date.
• Facilitate communication between project teams and key stakeholders.
• Track status updates and flag potential delays or risks when needed.
• Help maintain PMO systems, tools, and reporting structures.
• Support adherence to PMO standards, controls, and working processes.

Requirements

• A bachelor’s degree in Business Administration, Management, or a closely related discipline.
• Between 2 and 5 years of experience in administrative support, PMO coordination, or project support.
• Prior exposure to project management or transformation settings is an advantage.
• Working knowledge of project planning concepts and tools, including Gantt charts.
• Comfort using project management platforms such as MS Project, Primavera, Jira, or similar tools.
• Strong planning, organization, and time-management abilities.
• Confident use of MS Office applications, especially PowerPoint, Excel, and Word.
• Excellent written and spoken communication skills in both Arabic and English.
• Careful attention to detail and the ability to manage several priorities at once.

Key Competencies

• Planning and organizing work effectively.
• Coordinating with multiple stakeholders clearly and professionally.
• Maintaining accuracy and strong attention to detail.
• Working well in a team-oriented environment.
• Approaching issues with practical problem-solving skills.