Executive / Personal Assistant to Founder

Role overview

An ambitious and fast-moving founder is looking for a highly organized Executive / Personal Assistant to act as a dependable partner across both professional and personal priorities. This position suits someone who enjoys variety, can shift gears quickly, and is motivated by creating structure in a constantly changing environment. The right person will be proactive, detail-focused, comfortable with technology, and able to anticipate needs before they are raised.

You will be closely involved in the founder’s day-to-day workflow, helping keep schedules, communications, projects, and logistics running smoothly while also handling personal support, travel, errands, and special requests. The role calls for discretion, sound judgment, flexibility, and a strong sense of ownership.

Responsibilities

• Act as a strategic partner and trusted support resource, not just a task handler, helping the founder stay centered on key priorities.
• Oversee a demanding calendar that blends business and personal commitments and changes frequently.
• Arrange meetings, calls, appointments, and all related scheduling details.
• Support inbox management, communication follow-ups, and prioritization of next steps.
• Create agendas, briefing materials, and meeting prep documents when needed.
• Monitor projects, deadlines, and deliverables to keep work moving forward on time.
• Serve as a professional point of contact and gatekeeper for internal and external stakeholders.
• Organize travel within the U.S. and internationally, including itineraries, bookings, reservations, and ground transportation.
• Handle personal scheduling, gifting, errands, and lifestyle coordination.
• Research and identify vendors, services, products, and practical solutions.
• Support special assignments and ad hoc needs across business and personal areas.
• Improve daily operations by building efficient systems and workflows.
• Communicate with clients, partners, vendors, and other contacts in a polished and discreet manner.
• Assist with events, networking dinners, offsites, and related logistics.
• Carry special projects from planning through completion.
• Spot opportunities to streamline processes and strengthen organization.
• Help prevent missed deadlines, overlooked tasks, and operational gaps in a fast-paced setting.

Requirements

• At least 5 years of experience supporting a founder, entrepreneur, executive, or other senior-level professional.
• Prior exposure to startup, entertainment, media, creative, or entrepreneurial environments is preferred.
• Excellent organizational ability with strong attention to detail.
• Clear and effective written and verbal communication skills.
• Highly proactive, resourceful, and focused on finding solutions.
• Comfort working across multiple priorities with frequent changes in direction.
• Strong command of modern productivity and communication tools.
• Sound judgment, discretion, and the ability to handle confidential information.
• Positive, can-do mindset and willingness to take on any task as needed.
• Reliable ownership of responsibilities and follow-through.
• Ability to anticipate needs and think ahead several steps.

Compensation and schedule

The role is full-time and offers flexibility in scheduling. Compensation is up to $100,000 per year, along with a healthcare stipend.

Location

This position is based in the Los Angeles metropolitan area and follows a hybrid work arrangement.