Executive, Office & Events Coordinator

About the Role

McKinney's Jewellers and Margot McKinney are looking for an organised, polished and proactive Executive, Office & Events Coordinator to act as a dependable support partner to the leadership team. This position is a varied, practical role that combines executive assistance, office administration and event coordination across two well-known luxury brands.

McKinney's Jewellers has been family-owned since 1884 and is recognised for fine craftsmanship, personalised service and a long history of creating meaningful pieces for clients. In parallel, Margot McKinney has earned national and international acclaim as one of Australia's leading high jewellery designers, with her work exhibited globally and collected by clients around the world.

You will work closely with the Marketing, Communications & Client Experience team to help deliver standout client experiences, including private viewings, trunk shows, VIP functions and boutique activations, while also supporting daily business operations and leadership priorities.

Key Responsibilities

• Provide direct executive support to senior leaders, including diary coordination, meeting arrangements and professional correspondence
• Draft and format presentations, reports and other business documents
• Handle office administration, supplier follow-up and general workplace coordination
• Maintain the CRM and client database, ensuring records and event invitation lists remain accurate and current
• Manage communication between stakeholders, clients and suppliers, with prompt follow-up and clear alignment across both businesses
• Assist with the planning and execution of private viewings, trunk shows, VIP events and boutique activations, including logistics, guest lists, invitations, RSVPs and supplier arrangements
• Share regular progress updates on projects and events, including priorities, milestones and alignment with business goals
• Support important business projects to help ensure deadlines, commitments and priorities are met
• Provide broad day-to-day assistance to help both businesses run efficiently

What You Bring

• 3 to 5 years of experience in executive support, office administration, events coordination or a comparable position
• Background supporting senior executives, business owners or leadership teams
• Strong organisational ability and time management skills
• Solid administration and project coordination experience
• Excellent written and spoken communication skills
• High attention to detail
• Professional judgment, discretion and maturity
• Comfort using CRM platforms and Microsoft Office tools
• Experience coordinating events in luxury, hospitality, retail or premium service settings

Additional Information

This role includes flexibility to work selected Saturdays and occasional evenings to support events.

What We Offer

• An above-award salary
• Variety, autonomy and meaningful responsibility in the role
• Exposure to luxury retail, events and executive leadership
• The chance to contribute across both McKinney's Jewellers and the internationally recognised Margot McKinney brand
• A long-term opportunity in a family business guided by strong values
• A collaborative and supportive team culture

How to Apply

Please send your CV together with a short cover letter that explains your relevant experience and why you would suit the role.