Executive Assistant

About the Company

L’Oréal is a global beauty leader operating in more than 150 markets and focused on innovation, sustainability, digital progress, and social impact. The company employs 86,000 people across 150 countries and manages 36 international brands across four divisions. The Consumer Products Division works to make beauty widely accessible and sustainable, with leading brands such as L’Oréal Paris, Maybelline New York, Garnier, and NYX Professional Makeup.

This role sits within the Consumer Products Division in New York, NY.

Role Overview

The Executive Assistant will deliver broad-ranging administrative support to senior leadership, helping keep schedules, meetings, travel, office operations, and special projects running smoothly in a fast-moving corporate setting.

Key Responsibilities

• Manage complex calendars, prepare meeting agendas, record minutes, proofread materials, and handle monthly travel and entertainment reporting.
• Organize travel plans, including itineraries, visa support when needed, car services, and family travel arrangements for annual home visits.
• Coordinate meetings by managing attendees, reserving rooms and timings, arranging meals, and handling audio-visual needs; familiarity with Microsoft Teams is important.
• Prepare and oversee purchase orders and related administrative tracking.
• Support office administration by replenishing supplies and maintaining the product storage area.
• Interact effectively with stakeholders at all levels, both inside and outside the organization.
• Apply strong time management to balance recurring duties and special assignments.
• Contribute to special projects as needed.

Requirements

• Previous administrative experience in a corporate environment.
• Comfort working in a demanding, fast-paced setting.
• Financial awareness and the ability to manage budgets and purchase orders.
• Interest in building a long-term career as an administrative assistant.
• A bachelor’s degree is strongly preferred.
• High professionalism and the ability to handle confidential information with discretion.
• Excellent organization and interpersonal skills, with the ability to work across internal teams, external partners, and diverse cultural or creative backgrounds.
• Strong written and verbal communication abilities.
• Capability to stay organized while managing multiple priorities at once.
• Sound judgment, discretion, and the ability to complete tasks with minimal direction.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to adapt quickly and learn new systems efficiently.
• Proactive mindset, forward thinking, and creative problem-solving ability.
• Comfort working collaboratively across multiple functions.
• Applicants who do not meet every requirement are still encouraged to apply.

Benefits

• Competitive benefits package including medical, dental, vision, 401(k), and pension plan.
• Hybrid work arrangement of 3 days in office and 2 days working from home.
• Flexible time off, including paid company holidays, vacation, vacation buy program, volunteer time, summer Fridays, and more.
• Access to internal product discounts and a monthly mobile allowance.
• Learning and development support through e-learning access, lunch and learn sessions, mentorship programs, and more.
• Employee resource groups, including think tanks and innovation squads.
• Mental health and wellness programs.

Equal Opportunity and Accommodation

The employer is committed to an inclusive workplace and does not discriminate in hiring or employment practices based on protected characteristics such as race, color, religion, gender, sexual orientation, national origin, age, marital status, veteran status, medical condition, disability, or other legally protected status.

Qualified applicants with disabilities or disabled veterans may request reasonable accommodation if they need help accessing job opportunities or applying due to a disability.

Safety Notice

The company follows a Safe Together plan, prioritizing employee safety and using enhanced protection standards across its sites.

Compensation

The expected salary range for this role is $90,000 to $126,000 per year. Final pay will depend on factors such as location, experience, education, and skill level.